Senior Litigation Legal Secretary

Description:

ABOUT THE FIRM

Donato Brown Pool & Moehlmann is a Texas-based insurance defense firm providing high-quality, efficient legal services to business and professional clients. We operate in a fast-paced litigation environment and are seeking experienced professionals who can contribute immediately at a high level.

POSITION SUMMARY

We are seeking a Senior Litigation Legal Secretary with significant experience in Texas insurance defense litigation. This individual will support multiple attorneys in a high-volume practice and must be capable of managing a busy docket with minimal supervision.

This is not an entry-level role. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced litigation environment.

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Key Responsibilities

• Manage and maintain high-volume litigation dockets for multiple attorneys
• Prepare, revise, and finalize pleadings, discovery, motions, and correspondence
• E-file documents in Texas state and federal courts
• Maintain and track deadlines in accordance with Texas Rules of Civil Procedure and local rules
• Coordinate depositions, mediations, hearings, and trial settings
• Assist with trial preparation, including exhibits, binders, and logistics
• Handle attorney calendaring, scheduling, and travel coordination
• Enter attorney time and assist with billing in compliance with client guidelines
• Communicate professionally with clients, opposing counsel, court personnel, and vendors
• Maintain organized electronic and physical case files
• Anticipate attorney needs and proactively manage workflow

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What Success Looks Like in This Role

• Attorneys rely on you to keep their cases organized and on track
• Deadlines are consistently met without reminders
• Filings are accurate, timely, and require minimal revision
• You operate independently and reduce administrative burden on attorneys
• You contribute to overall efficiency and workflow within the firm

Requirements:

Required Qualifications

• Minimum 5+ years of litigation legal secretary experience in Texas
• Insurance defense experience strongly preferred
• Experience supporting multiple attorneys (3+ minimum)
• Proven ability to manage a high-volume docket independently
• Strong knowledge of Texas state and federal e-filing systems
• Proficiency in calendaring deadlines and procedural rules
• Experience with trial preparation
• Strong document production and proofreading skills

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Preferred Qualifications

• Experience working with insurance carriers and billing guidelines (UTBMS/LEDES)
• Familiarity with case management systems (e.g., Needles, ProLaw, Clio)
• Experience coordinating experts, depositions, and complex scheduling
• Prior trial “war room” support experience
• Experience with billing and time entry

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Key Competencies

• Ownership Mentality: Takes full responsibility for assigned attorneys and cases
• Proactive Execution: Anticipates needs rather than waiting for direction
• Attention to Detail: Maintains accuracy across filings, deadlines, and documentation
• Time Management: Effectively prioritizes competing demands in a fast-paced environment
• Communication: Professional and confident in all interactions
• Problem Solving: Identifies issues early and resolves them efficiently