SENIOR MARKETING COORDINATOR

Reports to: Director of Marketing

FSLA: Exempt

Objective: Executing and managing the firm’s marketing, branding, and pursuit efforts in close partnership with the Director of Marketing. This role requires strong ownership, initiative, and the ability to manage multiple priorities independently. This position bridges coordination and strategy—owning day-to-day marketing operations while contributing to pursuit strategy, content development, and brand advancement. The ideal candidate is experienced in the A/E/C industry, confident working with technical teams, and motivated to assume greater responsibility and influence.

RESPONSIBILITIES

Pursuit Management & Proposal Leadership

• Lead the day-to-day management and production of proposals, qualifications, and presentations.
• Manage pursuit schedules, deadlines, and internal reviews, ensuring high-quality and timely deliverables.
• Partner with business development and project teams to develop messaging, win themes, and tailored content.
• Create, maintain, and continuously improve proposal materials, like project sheets, resumes, firm overviews, and boilerplate materials.
• Support post-pursuit debriefs and track outcomes to inform future strategy.
• Ensure all pursuit materials meet brand, quality, and compliance standards.
• Implement and uphold the firm’s brand standards across all platforms, including proposals, collateral, digital content, and presentations.
• Serve as a steward of the firm’s visual and written brand expression.

Content Development & Thought Leadership

• Support and help the development of content for the firm’s website, blogs, social media, media outreach, print materials, video, and virtual site tours.
• Support the execution of thought leadership initiatives and content aligned with the firm’s marketing strategy.
• Gather project information and maintain database by attending project kickoff/closeout meetings, visiting jobsites, and collaborating with project teams.
• Assist in implementing and maintaining an employee advocacy program by creating shareable content and encouraging participation.

Digital Marketing & Operations

• Manage website updates, including people and project profiles, functionality improvements, and basic search engine optimization.
• Maintain and optimize CRM data related to pursuits, projects, and marketing activities.
• Track marketing metrics and prepare reports that support decision-making and continuous improvement.
• Organize and maintain the firm’s marketing asset library.

Corporate Branding & Event Management

• Assist with employee apparel program: ensuring brand standards, managing back end of employee apparel website, and supporting ordering/inventory
• Manage branded printed items: stationery, proposal covers and dividers, folders, letterhead, etc.
• Maintain branded swag: identify new items, manage inventory, distribute as needed, and ensure brand standards are maintained
• Manage branding of company vehicles, including the installation of new decals in accordance with brand standards
• Assist with onboarding of new employees by preparing corporate collateral as needed, as well as updating website, CRM, people wall, etc.
• Support the planning of internal events by creating invites, flyers, presentations, signage, nametags, or other materials as needed.
• Involvement in Windover’s various committees (ESOP, Belonging at Windover, Safety, and Social Sustainability Committee) to understand and support their initiatives from a marketing perspective.

Strategic Partnership & Collaboration

• Partner with the Director of Marketing to implement the firm’s marketing plan and strategic initiatives.
• Provide input on messaging, positioning, and marketing opportunities based on day-to-day experience.
• Collaborate with business development and operations teams to align marketing efforts with firm priorities.
• Identify opportunities for process improvements and increased efficiency.

Skills & Attributes

• Career-minded professional with strong desire to grow.
• Excellent writing, editing, proof-reading, and verbal communication skills with a focus on attention to detail.
• Strong graphic design and creative skills; must be proficient with Adobe InDesign. Experience with the rest of the Adobe Creative Suite (e.g. Illustrator and Photoshop) is a plus.
• Strategic thinker with a strong execution mindset.
• “People person” who is confident and has a positive personality.
• Strong organizational and time management skills are critical – must adhere to deadlines, manage multiple projects simultaneously, and be able to prioritize.
• Enjoys being mentored and coached but can also work autonomously.
• Ability to learn quickly and manage workload in a cooperative and demanding environment.
• Exceptional work ethic, with strong values and principles – takes all opportunities to go above and beyond the basic expectations.
• Proven ability to work with multiple people in a persistent, tactful, and enthusiastic manner.
• Willingness to assume responsibility and take ownership of tasks.
• Knowledge and experience with Microsoft Office Suite.
• Appreciation for the importance of capturing accurate data, with knowledge and use of a CRM system (e.g. Cosential, Deltek).

Qualifications:

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 5+ years of marketing experience, preferably in the A/E/C industry.
• Strong experience supporting or leading proposals and marketing deliverables.
• Strong writing, editing, and storytelling skills.
• Proficiency in Microsoft Office and Adobe InDesign is required. Experience with the overall Adobe Creative Suite, CRM platforms, and content management systems is preferred.

Physical Demands while performing the duties of this job:

• Sitting, walking and standing
• Stooping, kneeling, crouching
• Talking and hearing, both in person and by telephone
• Using hands repetitively to finger, handle, feel or operate standard office equipment
• Reaching with hands and arms
• Lifting up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus

Mental Demands while performing the duties of this job:

Regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with managers, employees, vendors, the public and others encountered in the course of work.

Nothing in this Job Description restricts Windover’s right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Windover may terminate the employment relationship at any time, with or without notice and for any reason or no reason.

About Windover Construction:

A global leader in construction management and innovation, Windover creates state-of-the-art commercial and institutional spaces, vibrant senior living and multi-family communities, and sophisticated custom homes. As a 100% employee-owned firm, Windover is dedicated to the core purpose of building great things with great people, and its team of skilled professionals possesses a deep understanding of the construction process. Windover collaborates with clients and partners to provide a positive experience from inception to completion and has been recognized for its exceptional work with numerous industry awards. The firm is headquartered in Beverly, Massachusetts. For information on Windover, visit the company website at www.windover.com. For inquiries about job opportunities at Windover, please contact Kelsie Thomson at kthomson@windover.com.