Senior Property Admin

Job Summary:
The Senior Property Admin will provide high-level administrative and operational support to the Property Management Department, ensuring smooth day-to-day operations of property portfolios. This role requires strong organizational skills, attention to detail, and the ability to manage multiple stakeholders including tenants, vendors, and internal teams.

Key Responsibilities:

• Oversee and manage daily administrative operations of the Property Management Department.
• Support property managers with scheduling, reporting, documentation, and tenant communications.
• Maintain and update property records, contracts, licenses, and related documentation.
• Prepare and monitor budgets, invoices, payment processing, and expense tracking.
• Coordinate maintenance requests, service providers, and inspections for multiple properties.
• Assist in tenant onboarding, lease agreements, renewals, and terminations.
• Draft correspondence, memos, and reports for internal and external stakeholders.
• Ensure compliance with company policies, regulatory requirements, and legal obligations.
• Train, mentor, and supervise junior administrative staff within the department.
• Streamline administrative processes, implement best practices, and maintain operational efficiency.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, Real Estate, or related field.
• Minimum of 5 years of administrative experience, preferably in real estate or property management.
• Strong knowledge of property management operations and real estate documentation.
• Excellent organizational, planning, and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook) and property management software.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented, proactive, and capable of problem-solving independently.

Job Types: Full-time, Permanent