Senior Purchasing & Contract Associate

Location: Albany, NY Category: Professional Posted On: Mon Sep 15 2025 Job Description:

The Procurement Services Office at the University at Albany is seeking applications for a Senior Purchasing & Contract Associate to join a dynamic and supportive team. This role involves assisting in the procurement of goods and services from inception through contract execution. Responsibilities include, but are not limited to, developing complex solicitations, collaborating with key stakeholders, and conducting negotiations. The Senior Purchasing & Contract Associate will have a particular focus on ensuring and maintaining compliance with all applicable NYS, SUNY and University procurement policies and procedures.

Primary Responsibilities:

• Developing complex solicitation documents (i.e. Invitation for Bids, Request for Proposals, and Request for Quotes) for specific goods and services required from the University Community.
• Reviewing and negotiating terms and conditions as they relate to expenditure, consultant, and revenue contracts.
• Serving as the liaison between Contractors, University's Counsel Office and Oversight Agencies (i.e. the NYS Office of the Attorney General and Comptroller).
• Advising key campus stakeholders on the best procurement approach for all threshold levels.
• Training the University community on NYS, SUNY, and University specific procurement policies and procedures.
• Creating and updating solicitation templates, procurement compliance checklists, and internal procedure documents.
• Compiling data and reports utilizing NYS and SUNY systems (i.e. the New York State Contract Reporter, SUNY Financial Management System, SUNY Business Intelligence System, and the NYS Openbook database)
• Other reasonable duties as assigned

Functional and Supervisory Relationships:

• Reports to the Director of Procurement Services

Job Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education (DOE) or internationally recognized accrediting organization.
• A minimum of three years' relevant experience in procurement, compliance work, or the legal field.
• Strong project management, organizational, and customer service skills.
• Proficiency with tools such as MS Excel, SharePoint, and other office products.
• Working knowledge of procurement practices
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Master's degree in business administration or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Experience in higher education procurement practices
• Experience with navigating complex procurements and contracts
• Experience with financial management systems, and/ or eProcurement systems

Additional Information:

Professional Rank and Salary Grade: Purchase Associate, SL-4, $75,000-82,500.

Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=186167