Senior Registrar

About Us:

A dynamic and exciting startup initiative in the Kingdom of Saudi Arabia: a higher education institution specialized in arts and creativity, the first of its kind in the region. This initiative aims to significantly expand opportunities across all artistic and creative sectors. The institution will offer a comprehensive range of creative academic programs, from vocational courses to doctoral degrees, through various modes of learning.

With an innovative outlook and entrepreneurial spirit, the institution will play a central role in nurturing the next generation of creative leaders and practitioners who will join a dynamic and growing hub for arts and creativity. It will also focus on fostering values, social responsibility, and cultural enrichment, playing an important role in celebrating the Kingdom’s rich heritage and contributing to shaping its future.

We are currently seeking an outstanding, enthusiastic, and committed individual to join us and contribute to the transformation of arts and creative education across the Kingdom. We invite you to be part of this exciting journey toward an exceptional beginning.

Job Roles and Key Responsibilities:

General Responsibilities

• Lead the Registrar’s Office and oversee all academic records, student registration, course scheduling, graduation processing, and enrollment certifications.
• Ensure the integrity, security, and compliance of student records in accordance with institutional policies and national regulations.
• Serve as the higher education institution’s authority on academic policies, academic calendar coordination, and regulatory reporting.
• Act as a key liaison between students, faculty, academic departments, and external regulatory bodies.

Strategic Responsibilities

• Lead digital transformation efforts related to student records, enrollment systems, and academic data reporting.
• Contribute to strategic academic planning by providing reliable enrollment and graduation data.
• Ensure alignment of registrar functions with the Ministry of Education, accreditation bodies, and Vision 2030 priorities.
• Oversee policy development for registration, grading, academic standing, and degree audits.
• Support institutional accreditation and external audits through data preparation and compliance reporting.

Operational Responsibilities

• Supervise and manage all functions related to student registration, course enrollment, academic records, transfer credit evaluations, and graduation clearances.
• Maintain the accuracy and confidentiality of student records and ensure timely updates in the Student Information System (SIS)
• Develop and manage the academic calendar, course catalog, and schedule of classes in coordination with academic departments.
• Ensure timely issuance of transcripts, diplomas, enrollment verifications, and academic standing letters.
• Resolve registration issues, appeals, and academic record disputes.
• Monitor and report key academic metrics including enrollment, retention, course completion, and graduation rates.

Ideal Experience, Capabilities and Skills:

Industry Experience

• 10 years of experience in academic administration, with at least 5 years in a registrar or academic records leadership role.
• Deep understanding of higher education operations, academic regulations, and student lifecycle management.
• Prior experience in working with Ministry of Education reporting and regulatory frameworks in Saudi Arabia or the GCC.

Management Capabilities

• Strong leadership and team management skills with experience in supervising registrar or academic operations teams.
• Skilled in academic policy implementation, registration systems, and cross-functional coordination.
• Proficiency in using Student Information Systems (SIS), academic reporting tools, and document management platforms.
• Ability to design workflows and systems for efficient service delivery and compliance.

Interpersonal & Leadership skills

• Detail-oriented, process-driven, and responsive to both student and faculty needs.
• Strong communication skills in Arabic and English, including academic writing and official documentation.
• Integrity, discretion, and a strong sense of accountability in handling sensitive information.
• Collaborative leader with problem-solving mindset and stakeholder engagement skills.