Senior Specialist - Corporate Administrative Support Services CEO Office (Arabic Speakers)

Job Description:

• Manage the institutional follow-up system (tracking lists, follow-up systems, dashboards) and continuously update
• Provide requirements for review meetings with His Excellency the Director General and Chairman of the Board of Directors, ensuring the readiness of documents, decisions, and subsequent follow
• Monitor organizational units' compliance with approved administrative decisions, circulars, and policies, and submit periodic reports and alert memos
• follow up on the Executive Director's recommendations and decisions issued during periodic review meetings with departments and ensure closure within the approved timelines
• Provide technical support to the direct manager, enabling him/her to devote more time to strategic tasks and developing the office's work
• Manage the office's auditing activities and ensure supporting evidence is provided within the specified timeframe
• Perform other duties and responsibilities related to the position and as assigned
• Prepare periodic reports on achievements and recommendations related to digital transformation at the sector level, linking them to strategic indicators and objectives
• Follow up on the implementation of corporate resilience plans, coordinate the work of resilience groups and teams, conduct response tests, and report lessons learned
• Follow up on the implementation of the financial plan and budget disbursement plans, and prepare periodic reports on disbursements, deviations, and remedial recommendations
• Review contract data at various stages, ensuring its compliance with contract and procurement policies and procedures, and submitting corrective comments
• Prepare and implement a communication and field visit plan (coordination, scheduling appointments, data entry, visit reports, and follow-up on corrective actions)
• Prepare visual presentations and periodic reports for the Executive Director's Office according to approved templates and presentation quality standards
• Provide requirements for weekly Board of Directors meetings and coordinate with departments to prepare presentations and supporting materials
• Follow up on the implementation of the sector's media plans in coordination with relevant stakeholders and submit periodic progress reports that demonstrate impact and indicators
• Develop and track key performance indicators (KPIs) to measure operational effectiveness and identify opportunities for continuous improvement
• Analyze data, monitor key performance indicators (KPIs), and utilize Microsoft 365 office tools and dashboards
• Evaluate the higher and sub-committees emanating from them, submitting analytical reports and recommendations to the Executive Director
• Manage the system of committees and teams (administrative, external, critical, and permanent), monitor compliance with KPIs, and submit periodic reports on them
• Prepare and implement the office's development/executive plans, analyze the current situation, anticipate future requirements, and prioritize initiatives
• Manage international partnerships and memberships, monitor agreements and memoranda of understanding, measure compliance with their outcomes, and prepare follow-up and risk reports

Job Requirements:

• A bachelor's degree in public administration, business administration, or equivalent from an accredited university.
• Engineering certifications are an added advantage.
• 8 years of relevant practical experience
• Strong analytical skills and the ability to use data analysis and traffic simulation tools.
• Effective communication skills to negotiate and interact with various stakeholders.
• Ability to effectively manage projects, including planning, implementation, and progress monitoring.
• Proficient in preparing executive reports and presentations, managing follow-up, and governing committees.
• Advanced coordination and meeting skills, stakeholder management, and negotiation.
• Familiarity with the basics of contracts and procurement, and managing agreements and memoranda of understanding.
• Knowledge of the principles of corporate resilience, risk management, and business continuity. Proficient in the use of computers and Microsoft Office programs.
• Ability to work under pressure and multitask