SENIOR TECHNICAL FIELD ASSISTANT

• Receiving, registering, circulation of all incoming correspondence such as faxes, letters,

transmittals, technical drawings, etc.

• Preparing the various kinds of letters, on the superior’s request, and submitting for signature.
• Participate in preparation of Contract Work Requests, categorization and issuing to

CONTRACTOR.

• Establish and maintain document storage and archiving, establish criteria for logging, distribution,

tracking, securing, retrieving and storing documents.

• Maintain filing system and record originals of project documents.
• Uploading all relevant data and documentation in the applicable software system.
• Maintaining files for all internal and external correspondences, minutes of meetings and other
• Liaises with contractors to provide the necessary assistance pertaining to permissions and
• licenses from regulatory authorities
• Responds to contractor and consultant inquires on all matters related to construction of electricity distribution network equipment
• Resolves any issues pertaining to contracts of contractors and liaise with Senior Engineer -
• Service coordination for the same
• Develops the necessary reports and documents as and when required and ensures timely submission to Senior Engineer - Service Coordination
• Works in cooperation with Quality Assurance and Continual Improvement section on securing and maintain the ISO / Risk Management / ISMS certification.
• Carries out and ensures the compliance of all activities within the Department are in-line with
• Kahramaa health and safety regulations
• Self Management Responsibilites:
• • Defines performance goals at the start of the year in discussion with the reporting manager and
• ensures that the goals are achieved during the course of the year
• • Identifies the training and development requirements for self and agrees on them with the
• reporting manager to ensure that the required trainings are arranged and attended
• Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth project technical documents.
• Preparing Invoices and Variation Orders in coordination with responsible Senior Engineers.
• Performs any other administrative and technical duties pertaining to clerical issues as requested by

Superiors

• Liaises with all relevant directorates, departments and sections to coordinate all the construction

operations and activities

• Sends out R01 and receives R02 to different serving departments like ASHGHAL, MMUP,

Sewerage, Q-Tel, HMS, MMA etc. in line with established guidelines

• Reviews daily and updates status of all applied RO1 (approved, to be returned to Kahramaa

planning, rejected by relevant authorities)

• Generates newly approved RO2 permits record in the logbook every day and submits to the

respective focal points

• Issues RO3 & RO4 to Kahramaa contractors
• Prepares weekly monitoring report on all issues related to RO’s and attending the RO

coordination meetings with relevant authorities and agencies

• Collaborates with planning engineers and engineers at the construction site to provide all the necessary technical support

Job Type: Full-time