Service and Inspection Administrative Assistant

Are you a serious, direct and analytical person comfortable taking the lead? Do you consider yourself adept at working independently and do you prefer roles that benefit from the existence of a process to drive strong outcomes? Would people describe you as serious and highly reliable? Are you known for your ability to execute with a high degree of expediency and accuracy?

Cooper Fire Protection Services is looking for a Service and Inspection Administrative Assistant to join our team.

Primary Purpose:

Assembly, data input, transmittal, logging and follow up of inspection reports and service requests.

Responsible for operating computers, office machines and office equipment as required for

business administration. This work requires the physical ability to perform tasks.

Essential Job Functions:

Include, but are not limited to, the following:

• Ability to comprehend and solve problems, identify inconsistencies with information, process and create a plan.
• Answer incoming phone calls professionally and direct them to the appropriate person.
• Review reports carefully to ensure they are complete and accurate prior to distribution.
• Ensure reports are sent to all relevant agencies correctly and on time.
• Relay messages to the appropriate team members promptly.
• Accept and implement corrections as needed.
• Driven by deadlines and exceeding expectations.
• Knowledge of the use and care of all applicable equipment.
• Possess a valid driver’s license in good standing.
• Ability to sit or stand for extended periods of time.
• Ability to read and write and communicate in English.
• Attendance, promptness and willingness to work overtime as requested by management. Full-time employment requires 40 hours per week as work permits.

Required Skills:

• Computer literate, high skillset required with Microsoft Excel, Word, and Outlook.
• Ability to work efficiently in a fast-paced environment
• Professional phone skills
• Able to communicate well with colleagues, management and clients.
• Ability to follow procedures and maintain accuracy under pressure.
• Professional attitude and appearance
• Exceptionally detail-oriented
• Team-oriented -- cooperative and collaborative to accomplish the tasks at hand.
• Ability to be resourceful and proactive when issues arise.

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Compensation Package:

• Yearly bonus

Ability to Relocate:

• Farmington, NM 87401: Relocate before starting work (Required)

Work Location: In person