Set Designer Needed – The Elf Bar: Christmas Pop-Up Bar

Set Designer Brief – The Elf Bar: Christmas Pop-Up Bar

Job Title: Set Designer (Contract)
Start Date: Immediate
Location: On-site (in person)
Schedule: Day & Evening shifts, with weekend work as needed
Project Timeline: November – December

About the Project

This December, step into The Elf Bar — a whimsical, elf-themed Christmas pop-up bar designed to spread holiday cheer! The experience will immerse guests in a world of festive magic, laughter, and joy. Expect sparkling lights, elf figurines, themed cocktails, interactive games, and plenty of photo-worthy moments.

The goal is to transform the space into a vibrant winter wonderland, creating a fully immersive environment that delights every visitor and makes The Elf Bar the destination of the season.

Creative Direction & Theme

Theme: Playful “Elf Workshop” meets Christmas Speakeasy
Tone: Whimsical, bright, and immersive
Moodboard Keywords: North Pole workshop, candy cane stripes, glittering snow, red & green palette, oversized toys, glowing string lights, festive chaos with charm

Key focal areas:

• Entrance statement piece (“Elf HQ” or “Workshop Entry”)
• Themed cocktail bar area
• Interactive photo wall / backdrop
• Game and entertainment zones
• Ceiling and wall décor (garlands, hanging ornaments, etc.)

Responsibilities

• Collaborate with the creative and event production team to refine the Christmas theme and spatial layout.
• Develop set design concepts, sketches, and moodboards for approval.
• Source, fabricate, and install set pieces, backdrops, and decorations (using both new and existing materials).
• Ensure all designs are safe, functional, and guest-friendly.
• Manage time, materials, and budget efficiently.
• Coordinate with installation crews for setup and teardown.
• Conduct at least one site visit to confirm measurements, spatial flow, and logistics.
• Provide regular progress updates, including any sourcing or design challenges.

Requirements

• Proven experience in set, prop, or event design, with a portfolio demonstrating creativity and execution.
• Strong understanding of spatial design, theming, and material sourcing.
• Excellent collaboration and communication skills.
• Ability to meet tight deadlines under pressure.
• A passion for crafting immersive, joy-filled environments.

Deliverables

• Concept sketches or moodboards within 3 days of onboarding.
• Materials sourcing plan and estimated budget.
• Finalized set design and production timeline.
• Participation in site visit (date TBD, within the next week).
• Oversight of build and installation prior to event launch.

What We Offer

• A creative, fast-paced project that brings joy to the community.
• Collaboration with an enthusiastic and supportive team.
• Competitive project-based compensation (based on experience).
• Opportunity for ongoing seasonal collaborations.

How to Apply

Please send:

• Your resume
• Portfolio or samples of relevant work
• A brief note on how you’d approach The Elf Bar theme

Applications are being reviewed immediately — early applicants will be prioritized.

Job Types: Contract, Temporary

Pay: $50.00 - $60.00 per hour

Expected hours: 40 per week

Work Location: In person