Site Admin Assistant (Bilingual: English & Chinese)

Join Linxon!

We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon!

The Site Admin Assistant is responsible for providing day-to-day administrative and coordination support at the project site. The role ensures smooth site operations, effective communication between stakeholders, and accurate documentation management. A key aspect of this role is supporting bilingual communication (English and Chinese), facilitating coordination between internal teams, contractors, and external stakeholders where required.

What will you do?

• Site Administration

• Manage daily administrative activities for the site office.
• Handle incoming/outgoing correspondence, emails, and documentation.
• Maintain organized filing systems (physical and electronic).
• Support preparation of reports, presentations, and meeting materials.
• Monitor and manage office supplies and site consumables.

• Site Coordination

• Act as a central point of contact for site-related administrative queries.
• Coordinate meetings, schedules, and site visits.
• Liaise with contractors, vendors, and internal departments to support site activities.
• Assist in tracking site activities, documentation, and follow-ups.
• Support onboarding logistics for new site staff.
• Translation & Communication (English–Chinese)

• Provide verbal interpretation during meetings and discussions when required.
• Translate documents and communications between English and Chinese.
• Ensure clarity and consistency in communication.
• Support cross-cultural communication and coordination.
• Documentation & Compliance

• Maintain accurate records of site documentation, logs, and registers.
• Ensure proper version control and document tracking.
• Support audits, inspections, and compliance documentation.
• Ensure adherence to company policies and site procedures.
• General Support

• Assist the Site Manager and project team with administrative tasks.
• Support travel arrangements, accommodation, and logistics.
• Coordinate with HR/Admin teams on employee-related matters.
• Ensure confidentiality of sensitive information.

Experience and Education Required:

• Diploma or Bachelor's degree in Business Administration or related field.

• 2–5 years of experience in administrative or site support roles.

• Experience in coordinating with multiple stakeholders is preferred.

• ***Fluency in English and Chinese (spoken and written) is mandatory.***

ED&I:

When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you'll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

To know more, click on the below link.

Building the infrastructure to power the world - we are Linxon! - YouTube