Site Admin Officer - Construction

Key Responsibilities

• Maintain, organize, and control all site documentation and records in accordance with company procedures.
• Coordinate communication between site team, head office, subcontractors, consultants, and suppliers.
• Prepare daily, weekly, and monthly reports, timesheets, letters, and official correspondence.
• Monitor staff attendance and maintain accurate manpower records.
• Handle material requests, delivery notes, gate passes, and related site documentation.
• Maintain updated logs for incoming and outgoing documents (drawings, RFIs, submittals).
• Assist in tracking purchase orders and coordination with procurement department.
• Support the Project Manager and site engineers in day-to-day administrative activities.
• Arrange meetings, prepare minutes of meetings (MOM), and follow up on action items.
• Ensure proper filing and archiving of project documents (hardcopy and electronic).
• Coordinate with HR for site staff documentation, leave records, and payroll inputs.
• Maintain office supplies inventory and ensure smooth site office operations.

Key Requirements

• Proven experience as a Site Administrator in building construction projects (GCC experience preferred).
• Strong knowledge of construction site documentation and administrative processes.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Familiarity with document control systems is an advantage.
• Good communication and coordination skills.
• Ability to multitask and work under pressure in a fast-paced site environment.
• Bachelor’s Degree or Diploma in Business Administration or related field.
• Previous experience working on construction sites is preferred.

Job Types: Full-time, Permanent

Work Location: In person