Site Administrator

Job Summary

The Site Administrator is responsible for managing administrative operations on-site, ensuring efficient documentation, coordination, and communication between site teams and head office. The role supports smooth day-to-day site activities and maintains accurate records.

Key Responsibilities

• Manage and maintain all site documentation and records
• Coordinate communication between site staff, management, and head office
• Handle timesheets, attendance, and staff records
• Prepare and organize reports, letters, and official documents
• Monitor and control site supplies, materials, and inventory records
• Assist in procurement coordination and tracking deliveries
• Ensure proper filing of contracts, permits, and compliance documents
• Support site management in administrative and operational tasks
• Maintain logs for visitors, equipment, and site activities
• Ensure data accuracy and timely reporting

Requirements

• Minimum 6+ years of experience in site administration or similar role
• Relevant professional certifications in administration or office management
• Strong organizational and documentation skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Good communication and coordination abilities
• Ability to handle multiple tasks and work under pressure

Preferred Qualifications

• Experience in Construction / Oil & Gas
• Familiarity with ERP systems (e.g., Odoo or similar)
• Basic knowledge of procurement and inventory processes

Key Competencies

• Organization and time management
• Attention to detail
• Communication skills
• Problem-solving
• Team coordination

Documents Required

• Updated CV
• Copies of professional certifications
• Experience certificates confirming minimum 6+ years

Job Types: Full-time, Contract

Work Location: On the road