Specialist II, Assets Operation

Overview

The support service assets operation "specialist / Senior Specialist" is responsible for the efficient management of an organization's physical assets (related to the Support service unit), within its project sites and/or its building & accommodation facilities. Also to ensure asset register is up to date with relevant information such as maintenance status & disposal SOP.

Responsibilities

Policies, Processes & Procedures

• Adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment.
• Implement and uphold safety and security protocols to protect the well-being of all employees and company assets.

Asset Inventory & Movements

• Conduct regular assessments to identify and catalogue all assets within the facilities of the organization in selected site / region.
• Record and register assets movement in database related to managed area / project including their condition, location, value, and asset details.
• Ensure all assets are coded correctly.

Maintenance & Repair

• Implement routine maintenance, repairs, and upgrades of assets to ensure they operate optimally.
• Coordinate with facility operational team and external vendors (if needed) for timely repairs and servicing and ensuring HSE requirements are followed.
• Conduct audits and inspections to verify compliance on safety standards and environmental regulations.
• Conduct audit to register and plan for preventive maintenance.

Budget Management

• Maintain updated expenses for repair of assets, for further decisions.
• Maintain log for rental offices and accommodations with its required details for project cost allocation purpose.

Asset Disposal / Replacement

• Get all technical requirements and approvals for the required assets to be disposed.
• Ensure that SOP of asset disposal is followed up.

Receiving & Delivery of Asset

• Ensure that the support service assets are received and delivered to user as per department policy and procedures.
• Asset utilization
• Analyses asset utilization data to identify opportunities for optimization and cost reduction.
• Ensure the asset management processes meet the business objectives and requirements.

Data Analysis & Reporting

• Identify trends & make informed decisions as per asset data log file.
• Conduct regular reports for asset performance, maintenance, and disposal, with different ratio for benchmarking purpose.
• Keep reporting for assets lifespan in the managed region / area.

Asset Documentation

• Maintain detailed records and documentation related to asset specifications, warranties, maintenance history, and financial data.

Communication

• Consider as a focal point in the managed area / region for the support service assets in project / accommodation facilities.

Miscellaneous Duties

• Perform additional duties as needed to support the team and overall business objectives.

Qualifications & Experience

Required Academic Qualification

Diploma or bachelor's degree in accounting, or business administration

Years of Experience

1-5 years of experience in asset management, disposal process, data management, and relevant experience in assets of construction organization facilities.