SPECIALIST TECHNOLOGY OPERATIONS

Purpose: Provides strategic guidance and direction to business units and independently reporting functions on all aspects of
business operations and life-cycle acquisition processes within the Technology Department. Oversees the financial activities of the department, ensuring accuracy, compliance, and timeliness in all fiscal activities. Proactively identifies and implements opportunities to enhance operational efficiency, streamline processes, and optimize resource utilization—driving improved performance outcomes and alignment with organizational objectives.

Essential Functions. An individual in this role must be able to perform the following functions with or without reasonable
accommodation:

• Identifies proper funding source and type for purchases.
• Enters requisitions, ensuring item descriptions, budget lines, taxes, and other financial information is accurate.
• Management of internal resource request systems and processes.
• Monitoring of drawdown purchase order usage.
• Processing invoices, ensuring that invoices are accurate, reflect work actually performed, and are paid in a timely manner.
• Corresponds with vendors to collect information necessary for financial processing.
• Management of purchase orders that remain open/unpaid for extended periods.
• Analyzes expenses to identify areas of cost savings for the District.
• Investigation and resolution of discrepancies within invoices, purchase orders, and other financial documents and processes.
• Monitoring and recording detail status of all Technology budgets.
• Compiles budget and resource requests and prepares them for consideration.
• Creates, implements, and operates a system for billing for services or software provided, in district and out of district.
• Collects checks and ensures they are deposited and recorded accurately.
• Recommends and participates in the development of department policies and procedures.
• Documenting processes and procedures within the department.
• Reviews current processes and procedures, adjusting for changing requirements or needs of the district.
• Serves as a departmental resource for District and departmental financial policies and procedures.
• Fosters and cultivates teamwork as well as cross-team and cross-department collaboration and communication at all levels, both within Technology and throughout the organization as a whole for the betterment of district goals.

Duties. All duties are standard and apply to all Albuquerque Public Schools employees.

• Complies with state-approved Code of Ethics of the Education Profession, APS employee handbook, employment contract and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations.
• Articulates and facilitates the implementation of the mission and values of the Albuquerque Public Schools.
• Safeguards confidentiality of privileged information.
• Prepares and maintains accurate and complete records and reports as required by law, state directives, District policy and administrative regulations.
• Shares the responsibility for the supervision and care of District inventory, proper and safe use of facilities, equipment and supplies, and reports safety hazards promptly
• Maintains professional relationships and works cooperatively with employees, the community and other professionals.
• Maintains professional competence through District mandated, individual and staff training, in-service educational activities and self-selected professional growth activities.
• Attends and/or conducts staff meetings and participates on committees within areas of responsibility.
• Performs other tasks related to area of responsibilities as requested or assigned by an immediate supervisor.

Preferred Knowledge, Skills & Abilities.

• Analytical with attention to details.
• Excellent organization and time management skills; prioritize work effectively to meet deadlines.
• Ability to handle multiple concurrent activities.
• Must have strong technical and communication skills, both verbal and written.
• Advanced analytical, evaluative, and objective critical thinking skills
• Hands-on, flexible, responsive, service-oriented leader with strong technical skills to guide the district from acquisition, to management, to distribution
• Problem-solving and root cause analysis.
• Excellent skills in data displays and interpretation and report writing and presentations.
• Proven management and leadership skills
• Ability to effectively lead a team of technically-skilled employees in an educational setting

Required Education, Licenses, Certifications, & Experience.

• Associates Degree in Business Administration, Public Administration or Accounting and two (2) years of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management.
• Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.

Apply at www.aps.edu and submit a District Support application.

A cover letter, resume and any other supporting documents MUST be submitted prior to 4:00 PM on the closing date of the advertisement for your application to be considered complete. The cover letter and resume are considered valid for one year from the submission date.