Sponsored Programs Administrative and Post-Award Coordinator

Sponsored Programs Administrative and Post-Award Coordinator

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  Administrative and Contracts Support:
  • Assist with reviewing incoming pre & post award documents, ensuring they meet basic university standards and sponsor requirements.
  • Aid faculty and researchers in managing pre& post-award processes, including coordinating meetings and handling inquiries.
  • Work closely with Pre & Post Award Team Lead to ensure activities are managed smoothly.
  • Monitor incoming communications forwarded to the incoming Award mailbox with the Pre & Post award Team lead and distribute for action to assigned post award specialists.
  • Update post award action log with actions and requests received; moving actions tagged as completed by the specialist into the annual completed sheet.
  • Assist with the logistics of meetings, symposia and research events, including room reservations, ordering food, and coordinating equipment needs.
  • Review term lists, outreach to faculty with awards that have term dates approaching to inquire if a no cost extension is needed and provide guidance on internal/external procedures to obtain extension.
  • Upon review of the overdue technical report list, determine if reports have been submitted and if not, coordinate communication and action through resolution.
  • Assist Faculty/Administrators in obtaining information needed for Other Support documents.
  • Assist with post award contractual duties, especially as they pertain to the review of terming clinical trial accounts.
  • Assist in the preparation of presentations and submission of technical reports for sponsored projects.
  • Serve as a back-up to other administrative staff as needed, including helping with travel coordination and administrative support for research events.
  • Handle general office functions like photocopying, faxing, and mail distribution.
  • Participate in Post Award, OSP team meetings and meetings as requested by OSP leadership.
  • Participate in sponsored virtual webinars/conferences and other professional development opportunities to stay up to date on developments in the field, compliance requirements. Provide back-up support on post award grant submissions needed to the Pre & Post Award team, particularly during times of staffing transition.
• Other duties as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

This position may be eligible for hybrid (no remote option), alternative workplace arrangements/telework.

For this position, we are unable to sponsor candidates for work visas.

Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.