Sr. Account Manager-Corporate Events

Company Description

Established in January 1991 INDEX Conferences & Exhibitions specializes in organizing conferences, exhibitions, and trade shows. The company plays a significant role in positively impacting national identities and connecting leaders in various business, medical, and health sectors. Based in Dubai, INDEX Conferences & Exhibitions is recognized for its commitment to excellence and innovation in event management.

Role Description

The Senior Account Manager will be responsible for generating revenue and business growth whilst overseeing the planning, execution, and completion of projects related to conferences and exhibitions. Daily tasks include expediting project processes, managing logistics, conducting inspections, and ensuring projects are completed on time and within budget. The role requires collaboration with various stakeholders to ensure the successful delivery of events.

Key Roles and Responsibilities

Business Development:

• Identify and pursue new business opportunities to expand the client base and event portfolio.
• Develop and implement sales strategies to drive event revenue and secure sponsorships, partnerships, and exhibitor participation.
• Build and maintain strong relationships with potential clients and partners to foster business growth.

Event Concept Development and Planning:

• Develop comprehensive project plans in line with organizational processes and policies.
• Collaborate with various teams (Media/Marketing, Design, IT, Legal, Research & Development, Production, Procurement) to meet project milestones and timelines.

Project Management and Reporting:

• Maintain ongoing progress reports and produce periodic status updates.
• Ensure clear and consistent communication with clients from both the government and private sectors.

Budgeting and Cost Management:

• Work closely with the event director to set event budgets and supervise event expenditures.
• Implement strategies to increase revenue and manage costs effectively.

Proposal Creation and Client Engagement:

• Develop customized proposals for government, semi-government, and private organizations based on RFP requirements.
• Maintain strong client relationships to secure ongoing partnerships and collaborations.

On-Site Event Supervision:

• Oversee all phases of the event, from setup to teardown, ensuring adherence to health and safety standards.
• Manage on-site logistics and resolve any issues that arise promptly.

Marketing and Promotion:

• Collaborate with the marketing team to create and implement tailored event marketing strategies.

Sponsor, Partner, and Exhibitor Management:

• Manage relationships with sponsors, partners, and exhibitors, ensuring all deliverables and requirements are met.
• Handle necessary permits and requirements related to sponsorships and partnerships.

Supplier and Production Oversight:

• Manage supplier relationships, oversee production, supervise the quality of materials, conduct negotiations, and provide detailed briefings.

Permits and Insurance:

• Process event permits, speaker permits, and event insurance to ensure all necessary documentation is in place.

Research and Program Development:

• Conduct research to develop scientific programs, including sourcing speakers, determining relevant topics, and establishing event themes.

Key Qualifications & Skills

• Bachelor's degree in Business Administration, with a minimum of 5-6 years of experience in event operations and management.
• Strong project management, organizational skills and client and supplier management abilities.
• Experience in budgeting and cost management.
• Ability to supervise and ensure health and safety compliance during events.
• Skilled in proposal development and responding to RFPs.
• Bilingual proficiency in English and Arabic.