SR Accounting Specialist

Job Summary

The Senior Accounting Specialist plays a key role in supporting Accounts Payable, Accounts Receivable, and General Ledger. With a strong focus on dedication and expertise, this position helps ensure the smooth operation of financial processes, maintaining accuracy and efficiency. Beyond supporting the accounting department's commitment to compliance and reporting on the organization's financial health, this role also serves as a vital resource for employees and managers.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

• Input, Review, and Update for the Accounts Receivable/General Ledger such as:
• • a. Monitor and process daily cash receipts, including electronic funds transfers (EFTs) and checks received. Generate deposits for checks received
  • b. Handle accounts receivable (AR) invoices, reversals, equipment invoices, and AP refunds
• Input, Review, and update for Accounts Payable such as:

• Approve and edit Vendor invoices, update and create vendors as needed, and set up Pcards and/ or modify them.
• Assist in stop payments, check run, and any AP needed functions.

• Reconcile:
• • a. Review and reconcile daily email communication for data input
  • b. Match intercompany invoices to accounts payable (A/P) records
  • c. Conduct monthly reconciliations of AR and income accounts
• Create Intercompany Billings:
• • a. Collect billing data on a weekly basis
  • b. Format and input invoices accurately
  • c. Post intercompany invoices
• Produce Reports:
• • a. Provide daily notifications of cash received by project
  • b. Generate and distribute AR aging reports regularly
• Support General Ledger:
• • Post journal entries to maintain accurate financial records.
• Pull Queries/reports:
• • b. Prepare ad hoc reports as requested
• Assist with Annual Review and Audit:
• • a. Compile AR, AP, and contract data as needed
• Other duties as assigned.

Competencies

• Skilled in Intermediate Excel.
• Skilled in customer service.
• Ability to prioritize, organize, and work well under stress to meet deadlines.
• Ability to switch tasks frequently while waiting for data completion.
• Ability to work flexible hours as required to meet deadlines.
• Ability to adapt to constant change.
• Ability to learn new skills and embrace new responsibilities.
• Verbal and written communication such as in-person, via phone, and email.
• Skilled attention to detail.
• Skilled with a solutions-oriented mindset, with a positive attitude.
• Knowledge of the Small Business Administration’s 8(a) program.
• Skilled in the Microsoft Office Suite and Adobe products.
• Knowledge of Unanet and UKG Pro software.

Required Education and Experience

• High school diploma or GED.
• Minimum of 5 years of accounts payable, accounts receivable, or general ledger experience in corporate accounting.
• Valid driver’s license.

Preferred Education and Experience

• Experience with Alaska Native Corporations and knowledge of Small Business Administration’s 8(a) program.
• Experience in government contracting, the construction industry and a multi-company environment.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and auditable communication.
• Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers and office equipment and collaboration in shared workspaces.
• Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.
• Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detailed analytical work.

Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.
• Hearing: must be able to hear audible safety alarms.
• Visual Acuity: must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.
• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, short-term disability insurance, and 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.