Sr. Accounts Payable Specialist

General

• Review all invoices for appropriate documentation and compliance with company processes.
• Audit vendor invoices to ensure they are properly presented and that amounts invoiced align with purchase documentation.
• Maintain thorough and accurate records and documentation in accordance with company policy and accepted accounting practices.
• Correspond with vendors and respond to inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Reconcile in Maximo Received not Invoiced (RNI) and Invoiced but not Received (INR).
• Code and match invoices with purchase orders.
• Liaise with internal and external stakeholders.
• Prepare regular reporting, including Accounts Payable statistics.
• Continuously improve Accounts Payable processes.
• Maintain master vendor data in Maximo.
• Prepare payment runs and provide relevant backup to allow the release of payments.
• Liaise with other departments to ensure vendor invoices are processed for timely payment.
• Provide information for internal, external, joint venture audits, and tax reporting.
• Complete projects as assigned.

Qualifications

• A degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Relevant certifications such as Certified Accounts Payable Professional can be advantageous.
• Previous experience in an accounts payable or similar finance role.
• Significant experience in Sun6, Q&A, and Maximo, with strong MS Excel skills.
• Experience working in a high-volume processing environment is beneficial.
• Strong knowledge of accounting principles, SOAPs, SORPs, and accounting under JOA provisions
• 6-8 years of experience

Skills

• Strong attention to detail with the ability to accurately process and review invoices and payments.
• Excellent organizational skills and time management abilities.
• Strong verbal and written communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Proficiency in accounting software and Microsoft Office Suite, particularly Excel; familiarity with ERP systems such as MAXIMO.
• Problem-solving skills with the ability to identify and resolve discrepancies in invoices and payments.
• Commitment to providing excellent customer service to both internal and external stakeholders.
• Ability to work effectively as part of a team and support colleagues.

Job Type: Full-time

Application Question(s):

• Have you used ERP/accounting systems such as Maximo, Sun6, SAP, or Oracle for invoice processing and reconciliation?

Please specify

• Have you been responsible for reconciling vendor statements and resolving invoice/payment discrepancies yourself (not just data entry)?

Experience:

• hands-on Accounts Payable: 6 years (Required)