Sr. Admin Professional (College of Sciences)

The College of Sciences (CoS) cultivates curiosity, encourages exploration, and fosters innovation to develop scientific solutions for a better world. Our connected community of scientists and mathematicians collaborates across disciplines and challenges to achieve excellence in science, teaching, and research. Working across six internationally ranked schools with the brightest young minds in our fields, we mentor future leaders to identify and push the frontiers of human knowledge, imagination, and innovation.

Provide high-level, specialized administrative services within a campus unit, usually in direct support of unit management. The position usually encompasses organizing office services within the area, including coordinating calendars, meetings, and events; managing budgets; procuring goods and services; and preparing reports. May provide work coordination and supervision to lower-level administrative personnel within the unit.

• Provide support to the Center for Program to Increase Engagement on the Sciences Program with their Internal and External Advisory Board Meetings, Making Science Accessible workshops, annual Community Event, and other events.
• Provide administrative support to Assistant and Associate Deans in the Office of the Dean.
• Utilize the RT ticketing system to track, prioritize, and resolve administrative requests.
• Provide front office coverage as assigned.

Job Duty 1 -
Prepare and manage department budget. Generate associated reports.

Job Duty 2 -
Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.).

Job Duty 3 -
Coordinate the unit purchasing process. Track and manage purchasing activities.

Job Duty 4 -
Originate and process correspondence, reports, and other documentation.

Job Duty 5 -
Compile, organize, and analyze data for use in reports; develop and maintain databases and records management systems.

Job Duty 6 -
Plan meetings and other events, including scheduling, reservations, arrangements, etc.

Job Duty 7 -
Make travel arrangements for unit staff management and staff as directed.

Job Duty 8 -
Review and resolve complex administrative-related questions and issues; recommend new or revised unit administrative procedures.

Job Duty 9 -
Provide training and ongoing work guidance (may include supervision) to administrative staff members as required.

Job Duty 10 -
Perform other duties as assigned.

Educational Requirements
High school diploma, GED Certificate, or Vocational School Diploma

Required Experience
Six to eight years of job-related experience

Knowledge of Workday, MS Planner, MS To Do, GitHub, RT ticketing system, and policies and procedures of the College of Sciences Office of the Dean.

Pay Range: $23-$27/hr.

Interested applicants should submit a resume and cover letter to be considered for the position.

SKILLS
This job requires advanced skills in general office administration, including budget administration, unit-level procurement processing, document production and management, records management, event management, problem-solving, and office organization. Advanced office and financial applications are required.

Successful candidate must be able to pass a position of trust and credit background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening

This is not a supervisory position.
This position has financial responsibilities.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position does not require a security clearance.

Location: Atlanta, GA