Sr Admin Support - Strategic Engagement

Position Announcement

Utah Valley University is seeking a highly skilled and proactive Senior Administrative Support professional to provide executive-level support to the Associate Vice President for Strategic Engagement. This position plays a critical role in advancing the university’s mission by ensuring the AVP’s office operates with excellence, efficiency, and thoughtful coordination. The ideal candidate is a trusted partner who brings discretion, strong organizational skills, and a collaborative spirit to support high-level initiatives, relationships, and priorities that connect the university with key internal and external stakeholders.

Summary of Responsibilities

• Perform advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, scheduling, calendaring, budgeting, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work-related areas. Performs other administrative assistant functions, including creating electronic payroll action forms, requisitions, proofing correspondence, scheduling conference rooms and food, and maintaining and ordering office supplies. Performs administrative tasks for Advancement Services, including but not limited to printing, scheduling, purchasing, travel arrangements, etc.
• Assist AVP and senior directors with donor outreach by making phone calls, sending out event invites and other communication, scheduling meetings, etc. This position will also support the AVP of Strategic Engagement with necessary engagement /fundraising efforts and activities. They will assist with coordinating events, meetings, etc., where donors and potential donors will be in attendance. This position will also track budgets for engagement/fundraising efforts to support reconciliation and planning for Strategic Engagement.
• Conduct necessary donor-related research and help prepare the Strategic Engagement leadership team for key events and activities. This individual will attend and lead all team-related activities.
• Coordinate strategic engagement events/activities.
• Perform other necessary and needed duties as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the summary of duties and one year of administrative experience or any combination of related education and/or experience totaling five years.

Knowledge / Skills / Abilities

Knowledge

• Thorough knowledge of Microsoft Office products, including Word, Excel, and PowerPoint.
  
• Knowledge of financial and gift processing record keeping and procurement.
  

• Skills in office methods, techniques, practices, and procedures.
  
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, and databases.
  
• Skills in records management.
  
• Organizational and time management skills.
  

• Ability to perform a variety of administrative support duties with minimum supervision.
  
• Ability to follow oral and written procedures & instructions.
  
• Ability to communicate effectively, orally, and in writing.
  
• Ability to meet and work with people of diverse backgrounds.
  
• Ability to learn databases, document storage, and imaging systems.
  
• Ability to coordinate and assist in the preparation and monitoring of departmental financial and gift processing transactions.

EEO Statement:

UVU employment decisions are made on the basis of an applicant’s qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.