Sr Administrative Assistant

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Sr Administrative Assistant

Job Summary and Qualifications

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Sr Administrative Assistant to join our Clinical Services Group. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Sr Administrative Assistant will support the Physician Services Chief Medical Officer and Clinical Services Group Ethics & Compliance Leadership Team to perform complex administrative duties to include scheduling calls, meetings and coordinating travel, processing expense reports, composing correspondence, and coordinating resources across corporate functions.

This role is office based at CSG Headquarters in Brentwood, TN.

JOB SUMMARY:

• Prepares and refines presentations and documents for senior leadership audiences
• Manages a highly dynamic executive calendar, proactively prioritizing and resolving conflicts, anticipating scheduling needs, and ensuring optimal use of the executive’s time
• Exercises independent judgment in handling sensitive, confidential matters and represents the executive and department professionally in all interactions
• Professional email drafting
• Ability to proofread and format documents
• Ability to synthesize information into summaries or talking points
• Comfort with minimal oversight and high situational awareness
• Proficiency with advanced Outlook calendar features (delegated access, complex recurring meetings, cross-time-zone scheduling, meeting logistics)
• Maintains Outlook calendars, schedule meetings and coordinates video conference calls using WebEx
• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested

EDUCATION & EXPERIENCE:

• A minimum of Two to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience)
• High proficiency in workflow and productivity tools, such as:
• Concur
• SharePoint and Teams
• Adobe PDF form editing
• PowerPoint formatting
• Excel for trackers, lists, and dashboards
• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you find this opportunity compelling, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.