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Sr Administrative Assistant
As a Senior Administrative Assistant at Solstice Advanced Materials, you will play a critical role in enabling the success of the Finance organization by providing high-level administrative and operational support to five executive leaders across Controllership, Audit, Treasury, Tax, and FP&A.
In this role, you will act as a proactive partner to senior stakeholders, managing complex calendars, coordinating travel and large-scale meetings, and ensuring seamless execution of day-to-day administrative needs across multiple Finance functions. The ideal candidate is highly organized, forward-thinking, and comfortable operating in a fast-paced, executive-facing environment while collaborating closely with cross-functional partners and external stakeholders.
About Solstice Advanced Materials
Solstice Advanced Materials is a leading global specialty materials company that advances science for smarter outcomes. Solstice offers high-performance solutions that enable critical industries and applications, including refrigerants, semiconductor manufacturing, data center cooling, nuclear power, protective fibers, healthcare packaging and more. Solstice is recognized for developing next-generation materials through some of the industry's most renowned brands such as Solstice®, Genetron®, Aclar®, Spectra®, Fluka™, and Hydranal™. Partnering with over 3,000 customers across more than 120 countries and territories and supported by a robust portfolio of over 5,700 patents, Solstice’s approximately 4,000 employees worldwide drive innovation in materials science. For more information, visit Advanced Materials .
Key responsibilities
Executive Support & Calendar Management
- Provide comprehensive administrative support to multiple senior Finance leaders.
- Manage complex calendars, proactively resolving conflicts and coordinating leadership-level and cross-functional meetings.
- Serve as a liaison with internal stakeholders, external auditors, vendors, and executive assistants across the organization.
Meeting & Event Coordination
- Plan and coordinate large-scale meetings, including visitor logistics, room setup, catering, and onsite support.
- Organize annual Enterprise Risk Management Committee meetings and leadership-level risk assessment sessions.
- Support Finance engagement initiatives, team events, and periodic lunch/holiday coordination.
Travel & Expense Administration
- Arrange domestic travel and logistics through Concur, ensuring accuracy and timely submission.
- Prepare, submit, and reconcile expense reports for supported leaders.
- Monitor travel-related charges and ensure compliance with company policies.
Procurement, Requisitions & Invoice Processing
- Prepare, track, and follow up on purchase orders, requisitions, and associated invoices across Finance departments.
- Support goods receipt activities, invoice troubleshooting, and timely approval workflows.
- Manage mailroom coordination, including scanning invoices and supporting check processing.
Onboarding & Access Management
- Coordinate system and building access for auditors, vendors, outsourced teams, and other non-SOLS personnel
- Support onboarding logistics for new and transitioning CSW team members.
Document & Operational Support
- Help with presentations, Excel documents, and other Finance-related materials.
- Handle notarization, apostilling, and mailing of official documents as needed.
- Maintain departmental supplies and provide backup coverage for the Lead Administrator during absences.
Finance Team Support
- Partner with FP&A, Treasury, Tax, and Controllership teams to support ongoing operational needs.
- Coordinate cross-functional meetings, manage day-to-day administrative tasks, and assist with SAP requisition and invoice management.
- Contribute to team culture by supporting engagement initiatives and operational rhythm activities.
Must Have/ Required skills
- Demonstrated ability to work independently with minimal direction.
- Proactive, solution-oriented mindset with strong end-to-end ownership of tasks and processes.
- Excellent collaboration and communication skills, with the ability to partner effectively across teams and levels.
- Experience with SAP and Concur strongly preferred.
- High energy, professional presence, and the ability to interact confidently with executives and external stakeholders while creating a strong first impression.
PAY RANGE
The annual base salary range for this position is $66.438-$82,989. Please note that this salary information serves as a general guideline. Solstice considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate's work experience, education and training, key skills, as well as market and business considerations.
BENEFITS OF WORKING FOR SOLSTICE ADVANCED MATERIALS
In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Solstice Advanced Materials employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.
POSTING DEADLINE
The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Posting Date: March 19, 2026
Solstice Advanced Materials is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.
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