Sr. HR Data Management Specialist (License & Certifications) - Hybrid Nashville, TN

Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

HR Operations

Job Summary:

Focusing the lifecycle of professional licenses, permits, or certifications, ensuring regulatory compliance.

Reviews and analyzes organizational data and processes to ensure its accuracy, completeness, consistency, and compliance with regulations and VUMC Policy, identifying any discrepancies or issues within the data sets by manual review, utilizing data analysis tools and techniques, and reporting findings to improve data quality and integrity across systems at a senior level. Manual and load input of data into Workday with appropriate approvals. Acts as subject matter expert and resource for the team, including onboarding and training of new staff. Collaborates with data management specialists, Workday sustainment and reporting teams to identify areas of process improvement. Develop and maintain process documentation that supports coaching with continued education and training.

Hours: Monday – Friday, 8:00am – 5:00pm
This is a hyrbid position with onsite requirements

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KEY RESPONSIBILITIES

. Reviews license and certifications for accuracy, renewals and communicates with departments and other HR areas regarding license requirements.

. Audit employee and contingent worker data ensuring data integrity policy, compliance and data integrity. Audits to be performed through individual transactions and through systems generated reports. Ensure appropriate levels of approval are obtained.

• Monitor overall transactions to ensure target completeness meets service level agreements.

• Conducts extensive data analysis and research, demonstrating proficiency in manipulating, analyzing, and identifying trends in results.

• Point of contact for error resolution and working with other HR areas and departments to resolve.

• Partner with HR sustainment team and COEs on process improvement, EIB loads, error resolution, system testing.

• Review incomplete transactions and follow up with appropriate parties, when needed, ensuring timely completion to comply with hiring, benefits and payroll deadlines.

• Supports data auditing goals through standardized, transactional processes, and optimal use of technology resources.

• Responsible for leading data quality audits, identifying discrepancies and errors within large datasets, and recommending improvements to data practices.

• Evaluates, assesses and responds promptly to customer inquiries through Workday case, phone, and email.

• May require specialized knowledge of specific data elements or subject matter.

• Partnering with learning & development to create and update QRG’s and job aids. Educating departmental administrative areas on transactional processes.

• Partnering with HR reporting team to determine reporting. dashboard analytic needs.

• Performs system testing as part of system maintenance and enhancements.

• Development and maintenance of process documentation for data management processes.

• Maintain training guidelines and conduct training of new staff on the HR Data Management Team.

• The responsibilities listed are a general overview of the position. Additionally, duties may be assigned.
  

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

* Organizational Impact: Performs non-routine tasks that significantly impact team's performance with minimal guidance. * Problem Solving/ Complexity of work: Conducts research and analysis to solve some non-routine problems.* Breadth of Knowledge: Applies broad job knowledge and has basic job skills in other areas.* Team Interaction: Provides informal guidance and support to less experienced team members.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond.- Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

4 years

Education:

High School Diploma or GED

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.