Sr. Sourcing Analyst

Office of Legal & Acquisition Services

The Office of Contracts and Acquisitions (OCA) is housed within the Office of Legal and Acquisition Services and has the expertise and authority for creating agreements and contracts and overseeing the acquisition of goods and services for ODJFS. The mission of OCA is to meet and maintain the highest level of compliance with Federal and State laws, rules, policies, and procedures for acquisitions and contracting for ODJFS and to establish and maintain public trusts and confidence in the stewardship of taxpayer funds.

What You’ll Do

• Under general supervision, solicits and evaluates proposals and RFx responses, makes recommendations, monitors supplier performance, and develops solicitations where the need is not customary, and the specifications must be developed where none exist.
• Works with requestor and/or subject matter experts to establish specifications where products or services have multiple complex attributes and multiple deliverables.
• Designs and coordinates supplier prequalification tools and methods.
• Drafts complex analysis results and awards recommendation with rationale.
• Establishes acceptance and payment expectations and schedule for contracts with multiple deliverables and/or multiple phases.
• Develops statement of work (SOW), requirements, and specifications to meet custom program office needs; coordinates with requestor and supplier to resolve cost overrun issues.
• Researches, analyzes, and makes recommendations regarding requisitions, purchase requests, purchase orders, and contracts.
• Participates in contract negotiations with legal office, requestor, and supplier.
• Provides market research and evaluation of balancing interests to aid in settling contract agreement.
• Serves as a point of contact for procurement and contracts questions for the Office of Contracts and Acquisitions (OCA).
• Mentors and coaches Sourcing Analysts and Sourcing Associates.

Challenges

• OCA is an extremely fast-paced environment with multiple competing priorities due to the thousands of purchase orders and contracts created each state fiscal year, as well as the number of internal and external requests for assistance and information. Strong organization skills and the ability to turn work around quickly is necessary. State Fiscal Years run from July 1st of one calendar year to June 30th of the following calendar year. Historically, OCA's Sourcing Unit is most busy from early May through late August as processing for fiscal-year-end occurs while processing for fiscal-year-start temporarily overlap.

Necessary Skills

• Procurement knowledge, skills and/or experience.
• Skill in operation of electronic devices (e.g., computer, tablet, cell phone).
• Skill in applicable software applications (e.g., spreadsheets, databases, word processing).
• Ability to define problems, collect data, establish facts & draw valid conclusions.
• Understand technical manuals & verbal instructions associated with sourcing procedures.
• Proofread technical specifications, recognize errors & make corrections.
• Identify noncompliance & formulate response.
• Use statistical analysis.
• Gather, collate & classify information about data, people, or things to forecast & plan.
• Write business correspondence or communications reflecting sourcing procedures.

• Develop & maintain good rapport with internal agency customers & vendors.

Schedule: Full-time

Hours: Standard workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.

Travel: Occasional travel within the state of Ohio.

PN(s): 20040012

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The ideal candidate, at minimum, must have the following:

OPTION 1:

• Completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field.

AND

• 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.

Option 2:

• 30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.

Option 3:

• 12 mos. exp. as Sourcing Analyst, 64512

OR

• Equivalent of minimum class qualifications for employment noted above.

Tips For Your Application

When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Pay Information

This position is in the State of Ohio’s OCSEA Pay Schedule, Pay Range 31. Unless required by legislation or union contract, starting salary will be the minimum salary of that pay range (step 1, currently $27.92 per hour). These ranges provide a standardized pathway for pay increases. With continued employment, new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

ADA Notice

If you require an accommodation based on a disability for any step of the selection process, please contact ada_public@jfs.ohio.gov

Selection Priority Notice OCSEA

Current employees of ODJFS in the OCSEA union have selection rights before all other applicants. Applications from all other candidates will only be considered if an internal OCSEA applicant is not selected for this position.

Background check information

The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.