Staff Accountant

About American Key Supply

American Key Supply (AKS) is a high-growth wholesale distributor specializing in automotive and commercial locksmith and security products. Backed by private equity investment from Foundation Investment Partners (FIP), AKS is migrating to a full enterprise-grade NetSuite ERP environment and implementing audited GAAP financial statements. This is a unique opportunity to join a "small but sophisticated" team where your contributions have direct, visible impact on the organization's growth and scalability.

The Opportunity

We are seeking a versatile, tech-driven Staff Accountant to serve as the primary engine for our daily financial operations. This position is responsible for the complete Order-to-Cash and Procure-to-Pay cycles, as well as ownership of the month-end close process. The ideal candidate is a detail-oriented, tech-savvy accounting professional who thrives in a fast-paced, process-improvement environment and is comfortable working directly with senior leadership.

Core Responsibilities

1. Revenue Cycle & Accounts Receivable

• Manage the Order-to-Cash Lifecycle: From invoice generation through cash application and collections — ensuring accuracy and timeliness at every stage.
• Collections & Aging: Monitor AR aging reports and proactively follow-up on outstanding balances to maintain optimal DSO.
• Payment Processing: Process daily cash receipts and reconcile electronic payments (Braintree, PayPal, and credit cards) and physical checks to the appropriate customer accounts.
• Tax Compliance: Maintain the customer master database, including the critical collection, validation, and linking of resale / exemption certificates via Avalara.

2. Procurement, Disbursements & Accounts Payable

• Manage the Procure-to-Pay Lifecycle: Including 3-way matching of purchase orders, item receipts, and vendor invoices prior to payment authorization.
• Disbursements: Manage weekly disbursement runs via ACH, bill pay, wire transfer, and check; ensure timely payment to vendors while maintaining proper cash flow controls.
• Vendor Relations: Review and verify invoices for accuracy, resolve invoice discrepancies with the purchasing / receiving teams, and maintain professional vendor relationships.
• Oversee the Corporate Credit Card Program: Review and process employee expense reports, reconcile credit card statements, and ensure policy compliance.

3. General Ledger & Month-End Close

• Month-End Close: Own the close process with a goal of achieving a <10-business-day close cycle. Prepare and post journal entries including accruals, reversals, and prepaids.
• Reconciliations: Execute bank and credit card reconciliations across all company accounts; investigate and resolve all unreconciled items promptly.
• Accrual Accounting: Maintain the general ledger with accuracy; ensure all transactions are properly coded and documented to support GAAP compliance and external audit readiness.
• Executive Support: Assist the CFO in preparing Board and Lender reporting packages including supporting schedules for lender covenant reporting and Board presentations.
• ERP Implementation (NetSuite): Support the CFO in the ongoing NetSuite implementation, including data mapping, workflow configuration, and documentation of standardized accounting procedures.
• Process Improvement: Identify and drive opportunities to improve and automate manual processes focusing on documented procedures and repeatable workflows.

Education & Credentials

• Bachelor’s degree in Accounting, Finance, or a closely related field required.
• CPA or active CPA candidate strongly preferred.

Experience

• 2–5+ years of progressive accounting experience, ideally within wholesale distribution or manufacturing.
• Demonstrated hands-on experience managing both AR and AP functions, not just one side of the ledger.
• Prior experience owning or significantly contributing to a month-end close process.
• Experience working within a private equity-backed or audit-ready financial environment is a strong plus.

Technical Skills

• ERP Proficiency: NetSuite experience is highly preferred; candidates with comparable ERP experience (SAP, Dynamics, Sage Intacct) will be considered.
• Advanced Excel: Pivot tables, VLOOKUP / XLOOKUP, data validation, and financial modeling; ability to build clean, auditable workpapers from raw data exports.
• Payment Platforms: Working knowledge of Braintree, PayPal, ACH, and wire transfer processes.

Why Join American Key Supply?

You will be joining a "Small but Sophisticated" team where your work has a direct impact on the organization's scalability. You will be a key contributor on a lean, high-caliber finance team, working closely with and mentored by a seasoned CFO in a culture that values the EOS (Entrepreneurial Operating System) framework and continuous professionalization. Your work will directly influence the company’s financial reporting and operational scalability.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• NetSuite: 1 year (Required)

Location:

• Las Vegas, NV 89119 (Required)

Work Location: In person