Staff Recruiter & Legal Assistant Manager

Amundsen Davis, LLC is a full‑service business law firm with 260 attorneys. Headquartered in Chicago, we are one of the fastest‑growing law firms in the Midwest. We understand the entrepreneurial mindset that drives our clients’ business decisions, and we use this insight to respond to their needs creatively, efficiently, and pragmatically. Our firm handles the transactional, labor and employment, and litigation needs of companies across the United States. With deep experience in both litigated and transactional matters, we offer a uniquely well‑rounded partnership for your business. Amundsen Davis has offices in: Chicago, Crystal Lake, St. Charles, and Rockford, IL; Cleveland and Columbus, OH; Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI; St. Louis, MO; and Indianapolis, IN.

Position Summary

We are seeking an experienced and highly organized Staff Recruiter & Legal Assistant Manager to oversee talent acquisition and manage the daily operations of our legal secretary team. This dual focused role is ideal for a professional who excels at identifying top talent, building strong internal relationships, and ensuring that legal support staff operate efficiently and effectively. The position requires excellent communication skills, sound judgment, and the ability to balance strategic planning with hands on management. This position can be officed in either our Chicago or Milwaukee office, and it is an on-site role, with the opportunity for hybrid work.

Key Job Responsibilities

Recruiting & Talent Acquisition

• Lead full‑cycle recruitment for legal secretaries, administrative staff, and other support roles.
• Develop and maintain pipelines of qualified candidates through sourcing, networking, and outreach.
• Conduct initial screenings, coordinate interviews, and guide hiring managers through the selection process.
• Manage job postings, applicant tracking, and recruitment metrics.
• Partner with leadership to forecast staffing needs and refine hiring strategies.
• Oversee onboarding processes to ensure smooth integration of new hires.

Legal Secretary Team Management

• Supervise, mentor, and support the legal secretary team, ensuring high performance and professional development.
• Assign workloads, monitor productivity, and ensure deadlines and quality standards are consistently met.
• Serve as the primary point of contact for workflow issues, training needs, and performance concerns.
• Implement best practices for document management, communication, and administrative support.
• Conduct regular check‑ins, performance evaluations, and team meetings.
• Collaborate with attorneys and practice groups to ensure secretarial support aligns with case demands.

Operational & Administrative Leadership

• Develop and refine policies, procedures, and workflows to improve efficiency and consistency.
• Maintain accurate staffing records, performance documentation, and recruitment data.
• Identify opportunities for process improvement and recommend solutions.
• Support firm‑wide initiatives related to staffing, culture, and professional development.

Required Qualifications

• Prior experience in legal recruiting, HR, legal operations, or law‑firm administration.
• Strong understanding of law‑firm workflows, legal secretary responsibilities, and administrative best practices.
• Proven ability to manage and mentor staff in a professional services environment.
• Excellent interpersonal, communication, and conflict‑resolution skills.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Proficiency with applicant tracking systems, HR tools, and standard office software.
• Ability to maintain confidentiality and exercise sound judgment.

What We Offer

• Full‑time position with regular interaction across multiple practice groups.
• May offer hybrid or remote flexibility depending on firm policies.
• Requires a proactive, collaborative, and solutions‑oriented mindset.
• May require day-travel occasionally.
• Starting salary up to $125,000.00 a year (Based on experience and knowledge)
• Benefits, following 30 days of employment

As an Equal Opportunity Employer, we support and encourage workforce diversity and do not discriminate based on race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy, or disability in any aspect of employment.