Staffing Coordinator / Scheduler

Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our senior’s well-being.

Eden Vista Oshkosh is a proud member of the Vista Senior Living Management network where compassionate care meets exceptional living. With 16 communities spanning across multiple states, Vista Senior Living specializes in Assisted Living, and Memory Care services. Our dedicated team ensures a nurturing environment where seniors thrive and find joy in every moment.

Position: Staffing Coordinator/ Scheduler

Work Schedule: 8am - 4pm (40 hours/week)

Responsibilities:

• Oversee all staffing needs and operations of the company
• Liaise with recruiting agencies to fill vacancies in a timely manner
• Filling the monthly schedule for Nurses and care partners
• Covering call offs with other staff or agency when applicable.
• Support candidate screening and hiring processes
• Facilitate procedures after hiring regarding employee relocation, legal documents, etc.
• Assist in the preparation and execution of orientation and training plans
• Develop work schedules by allocating employees in shifts and positions
• Assume responsibility for timekeeping and time-off requests
• Collaborate with payroll to ensure correct employee compensation
• Ensure compliance with internal and external policies and regulations
• Prepare and submit reports on staffing operations
• Utilizing computer software to prepare, change, and update the master schedule
• Recruits nursing employees to fill staffing needs
• Review requests for paid time off (PTO) and vacation
• Fulfills staffing vacancies in advance to ensure adequate coverage for all shifts
• Keeps attendance records and assists with the progressive disciplinary process if staff members accrue excessive absences and/or tardies
• Amenable to cover weekends and holidays

Skills:

• Preferred: At least 1 year of proven experience in scheduling or as a staffing coordinator
• Experience in planning and execution of HR plans (onboarding, hiring, etc.)
• Solid knowledge of relevant legal regulations (equal employment opportunity, relocation, laws, visa procedures, etc.)
• Knowledge of staffing policies, procedures, and best practices
• Outstanding organizational and leadership skills
• Excellent communication and interpersonal abilities
• Reliable with respect to confidentiality
• OnShift experience is a plus

Benefits:

• Health, Dental, and Vision insurance
• Vacation/Holiday/Sick PTO
• 401k
• Supportive working environment and culture

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