STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- LEGAL ASSISTANT II

Requisition No: 864996

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 4TH CIRCUIT- LEGAL ASSISTANT II - 21010906

Pay Plan: State Attorneys JAC

Position Number: 21010906

Salary: $33,136.00

Posting Closing Date: 12/31/2025

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State Attorney’s Office for the Fourth Judicial Circuit of Florida

Our Organization and Mission: The mission of the State Attorney’s Office is to pursue justice for the citizens of the Fourth Judicial Circuit of Florida and to fairly and impartially enforce the law.

Position Summary: This is complex and confidential legal administrative work.

An employee in this position is responsible for performing a variety of administrative duties in assisting an Assistant State Attorney with case preparation. Duties involve the performance of administrative and clerical tasks related to criminal court proceedings; setting up and maintaining the attorney’s calendars; screening calls and mail; transcribing; scanning; providing information to the general public; data input; and preparing appropriate legal documents and correspondence.

Job Duties

• Updates case management system and notes.
• Prepares Legal Documents.
• Responsible for all administrative activities as required.
• Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants.
• Assists victims and witnesses, as needed.
• Maintain calendars.
• Arrange travel itinerary and hotel accommodations and reimbursement forms.
• Research and prepare reports as necessary.
• Receive, scan and distribute incoming mail.
• Receive and process Law Enforcement electronic media.
• Assist in processing and maintenance of all electronic media including e-filings and evidence and media.
• Update case management system and assist with data collection and reports.
• Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested.
• Generate subpoenas and update case management system from returns.
• Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.
• Maintain and file all records and reports on case activity and prepare any necessary statistical reports.
• Secure supplemental case information.
• Bilingual employees will assist in translations as needed.
• Transcribes dictation as needed.
• Notarize documents as needed
• Supervise and train employees as needed.
• Perform any and all duties as required.
• Incumbents in this position may be required to lift files (up to 25 lbs.)
• Ability to work approved overtime, as required.
• Ability to run the telephone system and respond to calls professionally.

• A high school diploma or equivalency
• Two (2) years of secretarial/clerical experience or an equivalent combination of training and experience.

• One or more years of experience working in a law firm, courthouse, or legal department in a legal support role.
• Previous customer service experience.

Candidate Profile (application) must be completed in its entirety.

• Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment.
• It is unacceptable to use the statement “See Resume” in place of entering work history.
• All applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained.
• If you have problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits

Offering an excellent array of benefits, including:

• Health insurance (over 80% employer paid)
• Basic life insurance policy (100% employer paid)
• Medical, Dental, Vision and supplemental insurance options
• Choice of FRS Pension Plan or FRS Investment Plan
• 104 paid annual leave hours accrued each calendar year
• 104 paid sick leave hours accrued each calendar year
• Thirteen paid holidays per year
• One personal holiday per year
• Tuition waiver program within the state of Florida university and community college systems
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.