Find The RightJob.

Rogue Community College

Student Employment Support Specialist

Position Description

Position Title

Secondary Title

Group / Grade

Classification

Classified

Work Location

All Campuses

Overtime Eligible

Non-Exempt

Division

People, Culture, & Safety

Differentials

Department

Student Employment Services

Reports To

Director of HR, Payroll, & Student Employment Services

Supervision Received

Works under the general supervision of the Director of Human Resources, Payroll, & Student Employment Services.

Supervisory Responsibility

Supervision is not a responsibility of this position. May oversee the work of student employees.

Position Summary

The Student Employment Support Specialist supports the operational administration of the College’s student employment program. This position coordinates and executes employment-related processes, including recruitment support, onboarding, data management, and offboarding activities, in compliance with federal, state, and institutional policies. Working in close collaboration with the Student Employment Specialist, this role provides systems support within the applicant tracking and human resources information systems, maintains confidential student and employee records, and serves as a primary point of contact for students and hiring departments. The position requires strong organizational skills, sound judgment, attention to detail, and the ability to proactively manage multiple priorities in a dynamic, compliance-driven environment.

Examples of Duties - Essential Functions

Student Employment Operations

Coordinates and supports the hiring, onboarding, and separation processes for student employees in accordance with established procedures.
Reviews employment documentation for completeness and accuracy prior to processing and release to work.
Ensures positions are authorized and appropriately approved prior to posting in the Applicant Tracking System (ATS).
Communicates hiring steps, requirements, and deadlines to students and hiring departments to ensure timely processing.

Systems & Compliance Administration

Administers student employment processes within the applicant tracking system (ATS), human resources information system (HRIS), and related platforms.
Maintains accurate student employment records and ensures data integrity across systems.
Ensures compliance with federal, state, and institutional policies related to student employment, including eligibility and documentation requirements.
Coordinates with Human Resources and Payroll to support accurate processing of employment records and transactions.
Reviews and updates student employment materials, handbook content, and web-based resources to maintain accuracy and consistency.

Student & Department Support

Serves as a primary point of contact for students and hiring departments regarding student employment processes, procedures, and requirements.
Provides guidance to students on navigating the application and hiring process and may offer general feedback on application materials as appropriate.
Collaborates with department coordinators and supervisors to support effective implementation of student employment procedures.
Participates in outreach and engagement activities to promote student employment opportunities.

Administrative & Operational Support

Provides administrative support for the Student Employment program, including tracking activities and processes, maintaining records, and supporting operational needs.
Supports routine departmental administrative functions such as purchasing, supply coordination, and documentation management.

Other Duties as Assigned

May participate in college committees or workgroups as assigned.
Engages in professional development activities.
Performs other duties as assigned.

Institutional Expectations

Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage.
Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds.
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success.
Embraces and leverages appropriate technology to accomplish job functions.
Provides high quality, effective service through learning and continuous improvement.

Screening Criteria

Minimum Qualifications

Education – An Associate’s degree in business, human resources, public administration, education, communication, or a related field.
Experience – A minimum of two (2) years of experience in administrative support, human resources, student services, or a related field involving coordination of processes, record management, and interaction with diverse stakeholders.

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines.

Preferred Qualifications

Experience working in a higher education environment.
Experience with applicant tracking systems, human resources information systems, or similar database platforms.
Proficiency in Microsoft Office Suite, particularly Excel and Word.
Experience supporting hiring, onboarding, or employment-related processes.

Essential Knowledge, Skills, & Abilities (Core Competencies)

Knowledge – Knowledge of student employment processes, applicant tracking systems, and human resources information systems, including the coordination of onboarding, background checks, and employment documentation. Working knowledge of federal and state employment regulations applicable to student workers and general understanding of institutional policies and compliance requirements. Knowledge of data management practices, record retention standards, and confidentiality requirements related to student and personnel records. Proficiency in Microsoft Office applications, particularly Excel and Word, and familiarity with web-based platforms and database systems. Demonstrated understanding of professional written communication, business English, grammar, and standard office procedures.
Skills – Skill in coordinating multiple processes simultaneously while maintaining accuracy and attention to detail. Skill in interpreting and applying policies, procedures, and regulatory requirements to support compliant hiring and employment practices. Strong customer service and interpersonal skills with the ability to communicate effectively with students, faculty, staff, and departments. Proficiency in data entry, spreadsheet use, and navigating database systems. Strong organizational, time management, and problem-solving skills, with the ability to identify issues and follow through to resolution.
Abilities – Ability to maintain strict confidentiality and exercise discretion in handling sensitive student and personnel information. Ability to plan, organize, and prioritize work to meet deadlines in a fast-paced, detail-oriented environment. Ability to communicate clearly and professionally, both verbally and in writing, with diverse audiences. Ability to apply rules, policies, and procedures consistently and accurately. Ability to work independently while maintaining coordination with team members and cross-functional partners. Ability to adapt to changing priorities, systems, and operational needs.

Other Requirements

For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver’s License or the ability to obtain one within 30-days of employment, and maintenance of an acceptable driving record are required.

Remote Work Options (see AP 7239 Working Remotely for more details)

This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs.

Physical Demands

The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Manual dexterity and coordination are required for a significant portion of the work period to operate office equipment such as computers, keyboards, telephones, and other standard office equipment. The position is primarily sedentary, with extended periods of sitting and frequent computer use. Occasional standing, walking, reaching, and bending may be required in the performance of routine office tasks. The ability to move materials weighing up to 5 pounds regularly and up to 25 pounds occasionally (e.g., files, office supplies, or event materials) is required. The position requires the ability to communicate effectively, both verbally and in writing.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate, and lighting is adequate.

Additional Posting Information

This is a Part-time Classified, 19 hour per week (47.5%) position in the Student Employment Services department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule.

Position will remain open until filled, with screening scheduled to begin 4/16/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

Opportunity Starts Here – with people who bring curiosity, creativity, and care to their work. At Rogue Community College, we strive to hire and support employees who enrich our community and bring fresh perspectives to our work. Together, we’re creating a welcoming environment where people feel valued and respected, and where innovation grows.

We value the many ways people gain experience and develop skills. If your background doesn’t align perfectly with every qualification, we still encourage you to apply. You might be just what we’re looking for.

Candidates with disabilities requiring accommodation and/or assistance during the hiring process may contact Human Resources at 541-956-7329. Only finalists will be interviewed. All applicants will be notified by email after final selection is made. Final candidate will be required to show proof of eligibility to work in the United States. For position with a degree required, only degrees received from an accredited institution will be accepted; accreditation must be recognized by the Office of Degree Authorization, US Department of Education, as required by ORS 348.609.

Public Service Loan Forgiveness

Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.

Benefits include pro-rated paid holidays, one pro-rated contract day, and pro-rated paid emergency leave days; 8-credit tuition waiver per quarter; membership in the Oregon Public Service Retirement Plan (OPSRP) when eligible; and eligibility for professional growth funds.

Similar jobs