Supplier Compliance Specialist (Accounts Payable)

Who We Are

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experience to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow.

We partner with premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial, distribution, logistics, aviation, education, finance, industrial and healthcare facilities.

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What You Will Be Doing

The Supplier Compliance Specialist focuses on invoice approvals, Supplier/Vendor maintenance, and compliance with company policies and external regulations. Ensuring the accuracy and efficiency of our Supplier/Vendor management processes. Exceptional attention to detail. Collaborate effectively with cross-functional teams. Coaching and training of accounts payable staff. The Supplier Compliance Specialist is responsible for the accurate and timely execution of vendor payments across multiple banking platforms, including ACH, checks, wires, and direct debits. Operating within a high-volume shared services environment, supporting multiple subsidiaries, this role ensures compliance with payment terms, internal controls, and banking requirements. The Specialist plays a key role in validating banking details, maintaining positive pay and ACH files, and supporting both offshore teams and brand leaders through issue resolution and escalation management. This position requires strong financial systems knowledge, accuracy, a deep understanding of payment processes, and a commitment to service excellence and compliance.

This is a hybrid position located in Tampa, FL.

Accounts Payable Supplier Compliance Specialist Duties and Responsibilities

• Supplier/Vendor Maintenance for NetSuite and Avid Pay Terms.
  • Research Supplier/Vendor invoices not assigned to correct pay terms
  • Cache Supplier/Vendors and reassign workflows as needed for accurate payment processing
  • Align Supplier/Vendor payment terms with company standards
  • Align Avid Supplier/Vendor database wit NetSuite, including suppliers, service locations and users
  • Communicate with the Treasurer regarding Supplier/Vendor payment terms and form of payment
  • Manage additions, modifications, inactivation, merging and duplicate in the Supplier/Vendor master database
  • Ensure consistency and accuracy of Supplier/Vendor information
• Supplier/Vendor Compliance – TrustLayer
  • Align TrustLayer supplier/Vendor database with NS, including suppliers
  • Import TrustLayer links and monitor and correct Boomie errors related to Supplier/Vendor compliance
• Process vendor payments via ACH, wire, checks, and direct debit across ERP, payment systems and multiple banking platforms in accordance with approved schedules and company policies
• Maintain accurate and up-to-date banking information; validate banking details for new and updated vendors
• Research, Review and execute payment batches ensuring correct application of payment terms, discounts, and method of payment
• Create and transmit positive pay and ACH files timely and accurately to ensure no payment delays or exceptions
• Identify and escalate any payment discrepancies, fraud risks, or system issues

Accounts Payable Supplier Compliance Specialist Qualifications and Requirements

The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985.