Support Services Administrative Assistant

Support Services Administrative Assistant –

Full Time: Monday – Friday 7a-4p

Pay: $21.00/HR

Make a difference behind the scenes here at Samaritan Village. We’re looking for a dependable and detail-oriented Administrative Assistant to support our Maintenance, Housekeeping, and Information Technology (IT) teams. This role is key to helping our community run smoothly and ensuring our residents enjoy a safe, comfortable, and well-maintained environment.

What You’ll Do

• Provide administrative support across multiple departments, helping coordinate daily operations.
• Process and track invoices, purchase orders, and department expenses.
• Maintain organized records of equipment, supplies, keys, and ID badges for staff and residents.
• Assist with scheduling, communications, and logistics for meetings, events, and projects.
• Support the Building Maintenance Manager with data collection, reporting, and project coordination.
• Use our work order system to track maintenance requests and identify opportunities for improvement.
• Conduct or assist with facility inspections to ensure compliance with safety and operational standards.
• Greet residents, staff, visitors, and vendors with warmth and professionalism, providing excellent customer service.

What We’re Looking For

• Strong communication, organization, and problem-solving skills.
• Ability to manage multiple priorities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort learning new systems.
• Positive attitude, professionalism, and a commitment to teamwork and service.
• Prior administrative experience—especially in senior living, hospitality, or property management—is a plus!

Why You’ll Love Working Here

• Be part of a mission-driven team that supports older adults’ comfort and quality of life.
• Enjoy a welcoming, team-oriented workplace where your contributions matter.
• Opportunities for ongoing training and professional growth.
• Competitive pay and comprehensive benefits package.

Benefits

• Medical/Dental/Vision
• 403B Retirement Plan
• Holiday Pay
• Paid Time Off
• Paid Sick Time
• Tuition Reimbursement

License, Education, and Experience Requirements

• High school diploma and a minimum of 2 years administrative support experience, or an equivalent combination of education and experience.

• Highly proficient in the Microsoft Office Suite of programs.
• Experience handling confidential matters with discretion.
• Strong written and verbal communication, administrative, and organizational skills.
• The ability to maintain a realistic balance among multiple competing priorities.
• Valid California driver’s license and clear driving record.

Additional Requirements

• 18 years of age or older
• Fluent in English
• Clear DOJ/FBI criminal background check
• Negative TB test
• Negative drug screening
• Health screening clearance

Equal Opportunity Employer (EOE)