Surgery Coordinator

Surgical Scheduler – Oculofacial Plastic Surgery

POSITION: Surgical Coordinator

RESPONSIBLE TO: Surgeon and Practice Manager

JOB SUMMARY: The Surgical Coordinator schedules procedures according to established guidelines. He/she facilitates all aspects of the surgical patient’s surgery experience and manages corresponding documentation, testing, appointments, authorizations, supplies, and payments.

EDUCATIONAL REQUIREMENTS:

• High School diploma or equivalent is required
• Experience in ophthalmology, dermatology and/or plastic surgery a plus
• 1-2 years of experience as a surgical coordinator

TYPICAL WORKING CONDITIONS:

• Fast-paced and demanding.
• The Surgical Coordinator will have consistent and, at times, interruptive contact with medical staff and patients.

RESPONSIBILITIES:

• Provide patients with new patient packets, brochures, lab reminder letters, prescriptions, and instructions.
• Schedule, reschedule, coordinate, and confirm patients’ surgical appointments.
• Have excellent interpersonal skills and comfort discussing cosmetic surgical fees and procedures.
• Schedule and coordinate anesthesia for surgeries.
• Order and track surgical supplies.
• Complete surgical checklist and carefully review surgical chart prior to giving to surgeon
• Obtain appropriate consents, authorizations, documents, tests, imaging, and medical clearances.
• Reminds patients of any special instructions related to their surgery 2 weeks prior to surgery.
• Maintain and update current information on the physician's surgery schedule.
• Maintain surgical schedule and get approval from surgeon on case numbers and case order.
• Communicate any changes with the surgical staff.
• Assemble surgical charts and update patient profiles.
• File documents and charts including all communications with patients, operative notes, photos.
• Verify medical documentation and reports are complete and signed and charted.
• Provide clerical support such as typing, composing, proofreading, and transcribing correspondence.
• Answer telephone, screen calls, take messages, provide information regarding surgical appointments, testing, and scheduling.
• Receive deposits and surgical payments from patients and issue receipts.
• Keep records of surgical fees, cost of goods, invoices from anesthesia and surgical center.
• Assists office manager in maintaining credentialing at surgery centers and hospitals
• Ensures all pathology reports or correspondence related to surgery are properly documented and charted.
• Maintain patient confidentiality.

Job Types: Part-time, Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Medical Specialty:

• Dermatology
• Ophthalmology
• Surgery

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• surgery scheduling : 1 year (Required)
• Customer service: 1 year (Required)
• Computer skills: 1 year (Preferred)
• Medical terminology: 2 years (Required)

Work Location: In person