TA Business Specialist - Pre-Employment & Compliance

Job Overview

The TA Business Specialist supports the Talent Acquisition team by reviewing pre-employment screening results including drug tests, background checks, and motor vehicle records, following established guidelines, coordinating with vendors, and escalating issues to the Sr Manager TA Operations for decision-making.

Duties & Responsibilities

Pre-Employment Screening Review and Processing:

• Reviews pre-employment screening results including drug tests, background checks, and MVR reports according to established guidelines
• Compares screening results against company standards; polices, matrixes and hiring criteria
• Documents review findings in ATS and pre-employment vendor tracking system
• Processes cleared candidates for next steps in onboarding
• Maintains accurate records of all screening activities

Escalation Management:

• Identifies screening results that fall outside established guidelines
• Gathers relevant information and documentation for escalated cases
• Presents cases to TA Leadership and Adjudication Committee with supporting details
• Implements decisions made by leadership on escalated cases
• Communicates outcomes to TA Business Partners and TA Specialists as directed

Vendor Coordination and Quality Monitoring:

• Coordinates with pre-employment screening vendors on case status
• Follows up on delayed or incomplete screening results
• Assists in auditing TA Specialist team's screening processes
• Reports quality issues or process gaps to TA leadership
• Tracks screening completion times

Administrative Support and Data Management:

• Maintains tracking systems for pre-employment screening activities
• Generates standard reports on screening volumes and turnaround times
• Provides administrative support to the corporate recruiting team in Charlotte, NC
• Responds to routine inquiries from candidates and hiring managers
• Files and maintains confidential screening documentation

Knowledge, Skills, & Abilities

• Basic understanding of pre-employment screening requirements including drug tests, background checks, and motor vehicle records (MVR)
• Ability to follow established procedures and guidelines for screening review
• Strong attention to detail and accuracy in processing screening results
• Experience with applicant tracking systems and HRIS systems
• Basic knowledge of employment compliance regulations (EEOC, FCRA)
• Ability to identify when issues require escalation to leadership
• Proficiency with MS Office including Word, Excel, and Outlook
• Strong organizational skills and ability to manage multiple tasks
• Effective communication skills for coordinating with vendors and internal teams
• Ability to maintain confidentiality with sensitive information

Minimum Qualifications

• High school diploma or GED
• Knowledge acquired through 1 to up to 3 years of relevant work experience

Preferred Qualifications

• Bachelor's Degree in Business, Human Resources, or related field

Work Environment

Office Environment, position will sit onsite at our Corporate Office in Charlotte, NC

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