Talent Acquisition Coordinator

Our Mission: To fulfill our PROMISE to our employees, members and guests in order to create a reimagined Country Club life.

Passionate – We love what we do and have fun doing it!

Refined – We strive for excellence in our communication.

Ownership – We are proactive and accountable in any task, challenge or opportunity presented to us.

Mindful – We are present, patient, and aware so that we can best anticipate the needs of those around us.

Innovative – We are eager and open to seek ways to improve Country Club life.

Safe – We take responsibility for creating a safe environment.

Empathy – Every concern, suggestion, or feedback is a welcomed opportunity to understand the feelings and needs of others.

OVERVIEW: The Talent Acquisition Coordinator at Boca West Country Club supports the recruitment and onboarding processes by coordinating candidate sourcing, interview scheduling, and hiring logistics. This role plays a vital part in attracting top talent, ensuring a smooth candidate experience, and assisting with HR administrative tasks related to staffing needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Recruitment & Candidate Sourcing

• Post job openings on internal and external platforms, including job boards and social media.

• Screen resumes and applications to identify qualified candidates.

• Coordinate and schedule interviews between candidates and hiring managers.

• Assist in conducting initial phone screens when needed.

Candidate Experience & Communication

• Serve as the primary point of contact for candidates throughout the recruitment process.

• Provide timely updates and feedback to candidates.

• Ensure a positive and professional candidate experience.

Applicant Tracking & Documentation

• Maintain accurate records of candidate applications, interview notes, and hiring status in the applicant tracking system.

• Ensure compliance with employment laws and company policies during the hiring process.

• Prepare offer letters and employment documentation in collaboration with HR management.

Onboarding Support

• Assist new hires with onboarding paperwork and orientation scheduling.

• Coordinate background checks, reference checks, and other pre-employment requirements.

HR Support & Administrative Tasks

• Support HR team with administrative duties related to staffing, including data entry and reporting.

• Assist with employee engagement initiatives and recruitment campaigns.

SUPERVISORY RESPONSIBILITIES:

This position has no direct supervisory responsibility. Provides recruiting process guidance to the People and Culture Representative and coordinates onboarding handoffs with the Learning and Development Manager and People Operations Manager

COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required

• Candidate Assessment: Skilled at sourcing and evaluating qualifications

• Project Management: Manages multiple requisitions and deadlines with strong follow-through

• Communication: Clear and professional updates to candidates, managers, and HR counterparts

• Relationship Building: Builds strong relationships with schools, recruiting agencies, and community partners

• Detail Orientation: Accurately prepares onboarding materials and maintains recruiting records

• Confidentiality and Professionalism: Maintains discretion with sensitive information

EDUCATION, EXPERIENCE, and TRAINING:

• Proven experience in recruitment, HR coordination, or administrative support preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with applicant tracking systems, MS Office, and social media platforms.
• Attention to detail and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Attributes

• Enthusiasm for human resources and talent acquisition.
• Positive attitude and customer service orientation.
• Ability to handle multiple priorities efficiently.
• Discretion and professionalism in handling sensitive information.

COMPUTER SKILLS:

Applicant Tracking System (STILL NEEDS TO BE BUILT/IMPLEMENTED), Microsoft Suite, HRIS basics, and online recruiting platforms (Indeed, Handshake, LinkedIn, etc.)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands to handle or feel objects, tools, or controls. The employee must occasionally lift and/or move up to 20 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, typical of an office environment.

The Talent Acquisition Coordinator at Boca West Country Club supports the recruitment and onboarding processes by coordinating candidate sourcing, interview scheduling, and hiring logistics. This role plays a vital part in attracting top talent, ensuring smooth candidate experience, and assisting with HR administrative tasks related to staffing needs.