Talent Acquisition Coordinator - Contractual

Efficiently and effectively completing all Talent Acquisition operational processes for new hires and internal moves. Managing end-to-end personnel files for all hires, maintaining a MIS of the same, timely updating the tracker and creating various cuts to keep numbers/ data ready at all times.

• Working closely with the Resourcing Coordinators by sharing MIS driven cuts with them to initiate/ensure completion of screening requirements by initiating independent verifications .
• Ensure all documents are complete in the personnel file (P-File) as per the end to end hiring process and validate the same through the checklist prior to scanning the P-File.
• Responsible for efficiently and effectively completing all talent acquisition administration processes for new hires and internal moves, database management and system updating, interview scheduling, offer letter and contract creation, performing activities on my recruiting based on Process Operational Instructions (POI) processing interview expenses and vendor invoices, pre-employment verification check co-ordination with external vendors.
• Support (Senior) Talent Acquisition Managers / Specialists in updating Job requisiitons (JRs).
• Provide assessment / selection administrative support, as required e.g. candidate set up, pulling candidate profiles , sending assessments, documentation collection etc
• Scan and enter all hardcopy applications and letters into PeopleSoft, ready for review by (Senior) Talent Acquisition Managers / Specialists, issuing data protection statements to applicants
• Print and compile documentation (e.g. CVs) for Talent Acquisition Managers / Specialists, as required
• Schedule interviews and assessments, coordinating candidate, hiring manager, (Senior) Talent Acquisition Manager/Specialist diaries, booking rooms and facilities (e.g. video conferencing) as required
• Support relevant Talent Acquisition Managers/Specialists in organizing assessment days and booking careers fairs, as required
• Sending assessments to candidates on system
• Where required, liaise with relevant stakeholders to ensure that candidate expense claims are processed in a timely manner.
• Produce and issue hiring forms (EHFs); offer letters, contracts and packs promptly, ensuring all contract administration is completed promptly, accurately and efficiently and is signed off as required
• Track completion of all talent acquisition administration against deadlines e.g. contract return dates, joining letter issue dates, following up wherever required to ensure all administration is completed properly, in a timely manner
• Support (Senior) Talent Acquisition Managers / Specialists in completing administration for international talent moves, as required.
• Obtain the list of P-Files from the resourcing coordinators and work around a plan for P-File Scanning
• Efficiently scan the assigned number of P-files on a daily basis within the turnaround time (TAT)
• Update the P-File tracker on a daily basis
• Support relevant Resourcing Coordinators in ensuring completion of pending verifications and update the P-File tracker on a daily basis as soon as verifications are received from different organizations.

We're an international bank, nimble enough to act, big enough for impact. For more than 170 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents and we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion.

Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Are better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations.
• Time-off including annual leave, parental/maternity (20 weeks), sabbatical (12 months maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum.
• Flexible working options based around home and office locations, with flexible working patterns.
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning.
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.