Talent Acquisition Specialist- Temp

Position: Talent Acquisition Specialist

Department: Administrative

Reports To: Director, Talent Acquisition

FLSA: Non-Exempt

The Corporate core office operating hours are Monday through Friday 8:30 am - 5:00 pm EST.

Primary Function:

The Talent Acquisition Specialist is responsible for a wide range of recruiting, employee onboarding, administrative and recruiting support activities.

Position: Talent Acquisition Specialist

Department: Administrative

Reports To: Director, Talent Acquisition

FLSA: Non-Exempt

The Corporate core office operating hours are Monday through Friday 8:30 am - 5:00 pm EST.

Primary Function:

The Talent Acquisition Specialist is responsible for a wide range of recruiting, employee onboarding, administrative and recruiting support activities.

Job Scope and Major Responsibilities:

• Partner with hub hiring managers and recruiting team to determine staffing needs.
• Screen resumes, interview candidates (by phone or in person), administer appropriate assessments.
• Follows up with candidates and hiring managers to ensure updated information on the interview process status.
• Manage coordination of interview with hiring manager, etc,
• Management of candidate activity in the Applicant Tracking System (ATS/HRIS).
• Manages application/resume file and retention according to company policy.
• Assist in the review and creation of job posts and job descriptions.
• Working knowledge of background screening and I-9 Process
• New hire time card processing
• Sourcing qualified candidates
• Creating and sending job offers
• Creating and sending applicant status notifications including rejection notices
• Maintain a positive employer brand and keep qualified candidates engaged for future openings.
• Employee Onboarding following the preset process
• Proof read all materials prior to making them for public view
• Assist with coordinating on-site recruiting-related events, i.e., Career Fair and other special events
• Adheres at all times to physical, administrative and technical safeguards related to core business when executing job functions.
• Regular attendance and schedule adherence is critical.
• Adhering to company policies and procedures.
• Possess a professional demeanor, focused on respectful communication, a positive and reliable attitude, and responsible behavior. This includes dressing appropriately, being punctual, maintaining composure, and demonstrating accountability for your actions.
• Working outside of core business hours may be required.
• Other duties as assigned.
• Compliance with the provisions of the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations, as amended (“HIPAA”).

Required Qualifications:

• Associate's degree in Human Resources, Business Administration, or a related field with significant work experience in HR or recruitment coordination.
• 2–5 years in a recruiting or HR coordination role is preferred.
• Represents the company with professionalism and integrity in all interactions.
• Proficiency in HRIS systems (ADP WorkForce Now preferred)
• Experience with professional networks like LinkedIn Recruiter, indeed, ZipRecruiter, Smart Recruiter
• Knowledge of Hub practices and daily workload
• Possesses exemplary verbal and written communication, organizational and time management skills.
• Possesses a high level of attention to detail.
• Must be flexible to work 40 hrs./week between the hours of 8am-8pm Monday-Friday. Occasional evening/weekend hours may be requested based on workload and deliverables.
• Evidence of the practice of a high level of confidentially.
• Individual must have Microsoft proficiency (word, excel, outlook).
• Reliable and consistent attendance and schedule adherence is required.