Team Assistant

We are looking for a proactive and detail-oriented Team Assistant to join our partner company!

The ideal candidate is organized, resourceful, and able to manage multiple responsibilities while ensuring smooth day-to-day office operations. This role reports directly to the Office Manager and plays a key part in supporting administrative processes and maintaining a well-functioning office environment.

Key Responsibilities:

• Ensure and maintain office and kitchen order on a daily basis.
• Handle company and employee-related purchases (gifts, flowers, chocolates, etc.).
• Coordinate communication and scheduling for all office maintenance, repair, and renovation needs.
• Manage procurement of office supplies and consumables.
• Organize travel arrangements including transportation, accommodation, and visa support when needed.
• Provide catering support for meetings and company events.
• Answer incoming calls and welcome visitors.
• Support office shipping and courier processes.
• Carry out daily administrative operations related to office management.
• Complete ad-hoc tasks and provide weekly reports to the Office Manager.

Qualifications:

• Bachelor’s degree in Social Sciences, Business Administration, or related fields.
• Minimum 1-2 years of relevant professional experience.
• Proficiency in English, B1 level minimum.
• Strong computer and digital tools skills; experience with G-Suite is preferred.
• Proven ability in purchasing, organization, and coordination tasks.
• Strong multitasking, communication, and results-oriented mindset.