Technical Assistant

The Technical Assistant will be Provide comprehensive technical and administrative support to the Head of Projects – Asia and Strategic Projects and the Project Manager, ensuring effective coordination of site activities, documentation, logistics, reporting, and compliance throughout project and outage execution.

Key Accountabilities -

Administrative & Project Support

• Provide full administrative support to the Head of Projects – Asia and Strategic Projects and the Project Manager, enabling efficient project delivery.
• Support project teams with day-to-day coordination, allowing management to focus on site execution.
• Maintain organized project archives for all outage, progress, and completion reports.

Reporting & Documentation

• Prepare and manage all electrical incoming and outgoing motor reports, including photographic records.
• Compile and issue Work in Progress (WIP) reports and provide regular project status updates to clients.
• Prepare and submit daily progress reports to plant representatives.
• Ensure all outage and project documentation is properly archived and easily retrievable.
• Distribute approved method statements, risk assessments, drawings, and technical specifications relevant to daily site activities.
• Track and update electrical and instrumentation calibration expiry dates.

Coordination & Logistics

• Coordinate issuance of gate passes and PPE for project personnel.

Act as focal point for personnel coordination, including:

Timesheets

• HR and IT-related queries
• Accommodation, transportation, and meal arrangements
• Monitor and ensure compliance with in-country stay duration requirements, including flight and transfer requests.

Minimum Qualifications:

• Bachelors in cooperative management

Minimum Experience:

• 5 years’ experience in a similar role mainly in motor division

Skills:

• Strong organizational and coordination skills
• Excellent written and verbal communication
• Experience in technical reporting and documentation control
• Understanding of electrical motors, instruments, and project workflows
• Ability to work under pressure in project and outage-driven environments
• High attention to detail and compliance requirements