Technical Assistant to CEO

Objective: The Technical Assistant will act as a critical link between the CEO, project teams, promoters, and clients. The role involves monitoring project progress, coordinating inter-departmental communication, preparing analytical reports and presentations, and ensuring that the CEO is well-informed and supported in all technical and operational aspects of ongoing projects.

Responsibilities:

1. Project Coordination & Oversight

• Coordinate between project teams, architects, contractors, consultants, and clients to ensure smooth project execution.
• Track progress of ongoing projects and flag critical issues or delays to the CEO.
• Ensure timely flow of information and approvals between promoters, project managers, and the CEO’s office.
• Assist in reviewing design proposals, technical reports, and project plans.

2. Analytical & Strategic Support

• Prepare analytical summaries, status reports, and dashboards for review by the CEO.
• Support the CEO in evaluating project feasibility, timelines, costs, and profitability.
• Compile data and insights to aid in decision-making on new acquisitions, partnerships, or development opportunities.

3. Documentation & Presentation

• Draft executive summaries, briefing notes, and reports for internal and external meetings.
• Prepare professional presentations for investor meetings, client discussions, and board reviews.
• Maintain accurate documentation of meetings, decisions, and follow-up actions.

4. Liaison & Communication

• Act as the primary point of contact for the CEO’s office with technical and project teams.
• Ensure alignment between the CEO’s directives and project execution teams.
• Facilitate communication between internal and external stakeholders to maintain project efficiency.

5. Operational Support

• Review and monitor key project metrics including budgets, timelines, and resource allocation.
• Support the CEO in managing vendor negotiations and strategic partnerships.
• Participate in site visits, project reviews, and client meetings when required.
• and stakeholder communication plans.

Qualifications and skill-sets:

1. Bachelors in Civil Engineering / Architecture / Construction Management or in relevant field. Masters in Business Administration will be preferred.
2. Proficient in MS Office, PowerPoint, Excel, and emerging presentation software(s); familiarity with project management tools is a plus. Knowledge of AI tools is a plus.
3. Proven, robust work experience of 10-12 years with reputed firms, preferably in real estate segment.
4. Strong communication, presentation and documentation abilities.
5. Ability to work in a fast-paced environment, handle multiple priorities, and maintain discretion.
6. Express high degree of professionalism in dealing with diverse groups of people – contractors, architects, vendors, interior designers, internal & external stakeholders.
7. Exceptional attention to detail, time management, coordination skills and strong communication skills
8. Reliable, focused, confident, articulate and self-directed with a high level of initiative and a ‘can do’ attitude