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Temporary Executive Assistant/ Administrative Assistant - Executive Leadership Team

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

Improve the health and well-being of individuals and communities;

Increase the diversity of the health professional and scientific workforce;

Address primary health care through programs in education, research, and service;

With emphasis on people of color and the underserved urban and rural populations in Georgia, the nation, and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

The Office of the President and CEO is seeking a temporary executive administrative partner to provide project management, administrative, and professional support directly related to the programmatic support of the President’s Chief of Staff and supporting ELT members’ schemes and meeting protocols.

Minimum Qualifications

Education: Associate’s Degree; Bachelor’s Degree preferred. Degree(s) must be from a regionally accredited college/university. In lieu of educational requirements, experience may be substituted on a year-for-year basis.

Experience: 2-4 years of related experience. Must type 50 WPM. Must be proficient in Microsoft Office Suite.

Ability to manage confidential administrative duties

Effective time management and organizational skills, with the ability to effectively balance multiple competing priorities.

Strong project management skills

Strong interpersonal, verbal, and written communication skills, including solid grammatical skills

Experience in performing administrative functions for a non-profit Board of Trustees

Preferred Qualifications

Bachelor’s Degree preferred. Degree(s) must be from a regionally accredited college/university.

Intermediate to advanced proficiency in Microsoft Office (Excel, Word, Outlook, Etc)

Flexible and able to function in a high-paced environment

Project Management Experience is desirable

Previous C-Suite experience is desired

Availability to start within two (2) weeks is desired

**This is not a remote position. The incumbent in this position must be able to report in person.

Closing Date

Open Until Filled

Special Instructions to Applicants

Quick Link

https://careers.msm.edu/postings/23854

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Facilitate the management of projects in support of executive leaders

Organize communications

Performs various administrative duties with wide latitude for exercising discretion and judgment.

May receive and answer correspondence on behalf of the Executive Leadership Team members.

Arranges and schedules appointments for executive leadership team members, including supporting the preparation of meeting materials.

Manage broad and complex tasks in support of organizational projects and programming.

Serve as primary liaison in resolving vendor requests and inquiries.

May coordinate and plan special events and activities

May book travel and process assigned transactions

May prepare and route contracts

Routinely engage external and internal collaborative partners.

May support departmental meetings through minutes taking and agenda preparation

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID-19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of completed education?
- High School/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- EdD, MD, PhD, DrPH, JD

* This position is a temporary position not to exceed six months. Are you willing to accept a temporary position?
- YES
- NO

* What is your date of availability?
(Open Ended Question)

* Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.
(Open Ended Question)