Temporary Procurement Specialist

Title: Temporary Procurement Specialist

Location: Washington, DC

Salary: Commensurate with experience.

Clearance: **Secret Clearance– Required and Must Be Able to Maintain**

Job Description:

TSM is seeking a full-time Temporary Procurement Specialist to serve as a contracting officer responsible for federal procurement activities. This position requires a minimum of five (5) years of federal contracting experience. This is a full-time, Monday – Friday position, onsite only. No remote work will be permitted for this position. The period of performance is TBD.

• Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services.
• Process purchase orders for goods and services from government and nongovernment sources using the judiciary's financial management system.
• Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing deobligations as required.
• Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed.
• Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures.
• Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests.
• Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law.
• Develop and maintain tracking systems for funds commitments, obligations, deobligations, and expenditures.
• Track and process subscription renewals, cancellations, and transfers.
• Review and process travel authorizations, obligate travel funds, and approve central court travel requests. Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services.
• Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements.
• Coordinate with selected vendors on supply and delivery of purchased items.
• Track delivery of goods and services, following up on outstanding orders to ensure timely receipt.
• Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance.
• Negotiate with vendors for optimal pricing on contracted services and purchases.
• Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days. Track and follow up on all items requiring additional action until fully resolved. Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards.
• Prepare procurement reports for management review.
• Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property.
• Maintain records of procurement activities.
• Reconcile financial accounts related to procurement activities.
• Ensure separation of duty practices in procurement activities.
• Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures. Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements.
• Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process.

Experience Requirements:

• 5 years progressively responsible federal contracting experience that demonstrates the knowledge, skills, and abilities to successfully perform the duties of the position.
• Demonstrated knowledge of federal procurement regulations, the Guide to Judiciary Policy, and federal appropriations law.
• Experience processing purchase orders and managing procurement activities in a federal government environment.
• Proficiency with financial management systems and Microsoft Office applications. • Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Education Requirements:

• A bachelor's degree in business administration, public administration, finance, or accounting is required.

About TSM, Inc.: TSM serves many customers in the Government and private sector. Most of these projects are long-term and involve cutting edge technologies. The prospect of working for reputable client organizations on the latest technologies in a friendly work environment helps us attract and retain top-quality seasoned professionals who are technically strong.

TSM’s flexible benefits allow staff to choose from a variety of plans to meet their own needs and the needs of their families. Our family-friendly policies and programs help staff balance their personal and professional lives. CareFirst Health Insurance, Companion Vision and Dental Insurance, and Life/Accident/Disability insurance options through Hartford Group give our employees options and comprehensive coverage while keeping out of pocket costs low. TSM offers retirement and savings through the Nationwide 401(k) plan. TSM believes in investing in our employees and offers a tuition reimbursement plan, provides an employee assistance program, and professional development program to help our employees reach the next level.