Tender & Contract Specialist

MBA,

Certification in Contract or Project Management or Relevant Qualification

Minimum 5 years

Professional Duties and Responsibilities

Tender Management:

• Identify and analyze relevant tender opportunities from public and private sectors.
• Prepare and submit high-quality tender documents in coordination with technical, legal, and financial teams.
• Ensure compliance with tender requirements, formats, and submission deadlines.
• Manage clarifications, pre-bid queries, and amendments during the tender process.
• Maintain a centralized database of submitted tenders and results.

Contract Drafting & Review:

• Draft, review, and interpret commercial contracts, subcontracts, NDAs, MoUs, and other legal documents.
• Ensure contracts are aligned with organizational policies and legal requirements.
• Negotiate contract terms and conditions with clients, vendors, and subcontractors as necessary.
• Coordinate legal and management reviews and approvals of contractual documents

Contract Administration:

• Monitor contract performance to ensure compliance with terms and deliverables.
• Track contract milestones, obligations, renewal/termination dates, and variations.
• Maintain accurate records of contracts, correspondence, and related documents.
• Support audits and resolve contractual disputes or claims with legal support.

Stakeholder Coordination:

• Liaise with internal teams legal, finance, operations, project, procurement for inputs and approvals.
• Collaborate with external partners, vendors, and government authorities when required.
• Provide guidance to internal stakeholders on contract compliance and best practices.

Key Performance Indicators KPIs

• of tenders submitted on time and in full compliance
• Contract cycle time from draft to execution
• Number of contracts reviewed without legal issues or amendments
• Win rate of tender submissions
• Compliance rate with contract obligations
• Number of successful negotiations without disputes

Required Skills and Knowledge

• Strong knowledge of contract law, tendering procedures, and procurement regulations
• Excellent written and verbal communication skills
• Strong negotiation and analytical skills
• Attention to detail and ability to meet tight deadlines
• Proficiency in Microsoft Office Suite and document control systems
• Familiarity with e-tendering platforms