Tender Manager

Roles & Responsibilities – Tender Head / Tender Department

1. Tender Identification & Evaluation

• Monitor various government and private portals for relevant tenders.
• Evaluate tender eligibility, scope of work, technical requirements, and financial feasibility.
• Analyze risks, competition, and probability of winning before participation.

2. Coordination & Documentation

• Coordinate with internal teams (technical, finance, operations, legal, procurement, HR) to gather required documents.
• Prepare complete tender documentation including technical bids, financial bids, BOQs, annexures, and supporting certificates.
• Ensure all documents meet tender specifications and formats.

3. Bid Preparation & Submission

• Lead the end-to-end bid preparation process within deadlines.
• Ensure accuracy in pricing, costing, and commercial terms.
• Manage online/offline submission of bids and maintain proper records.

4. Costing & Pricing

• Prepare detailed cost estimates for products, services, manpower, and logistics.
• Work closely with finance and management to finalize competitive pricing.
• Maintain historical data of previous tenders for reference in cost analysis.

5. Vendor & Partner Management

• Coordinate with OEMs, suppliers, and subcontractors for quotes, compliance documents, and partnership letters.
• Maintain vendor relationships for better pricing and support during execution.

6. Compliance & Documentation Control

• Ensure timely renewal of company certifications such as ISO, GST, PAN, MSME, financial statements, work orders, and performance certificates.
• Maintain repository of tender documents, submitted bids, and post-bid clarifications.

7. Post-Tender Activities

• Attend pre-bid meetings and clarify technical/commercial queries.
• Respond to post-bid queries, negotiation calls, and compliance requirements.
• Track tender results and prepare win/loss analysis reports.

8. Team Management & Reporting

• Lead the tender team and allocate tasks effectively.
• Prepare weekly/monthly tender status reports for management.
• Ensure smooth workflow and timely completion of all tender activities.

9. Relationship Management

• Build relationships with government bodies, consultants, and tendering authorities.
• Participate in vendor registration processes with various organizations.

10. Continuous Improvement

• Stay updated with latest tender norms, compliance requirements, and industry trends.
• Improve internal tender processes for higher efficiency and success rate.

Job Types: Full-time, Permanent

Pay: ₹10,445.89 - ₹26,450.37 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person