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Tendering & Procurement Senior Specialist
Key Responsibilities
Tendering Inbox & Opportunity Tracking
- Manage the tendering inbox and review incoming RFPs/RFQs.
- Identify relevant opportunities and upload them to the RFP tracker.
- Maintain accurate and up-to-date tracking of all opportunities.
Client Follow-ups & Tender Status Management
- Proactively follow up with clients and procurement teams on all submitted tenders.
- Track tender status, including evaluation progress, clarification requests, and award timelines.
- Maintain continuous visibility on each opportunity through regular follow-ups.
- Ensure timely responses to client clarifications and additional requirements.
- Update internal stakeholders on tender progress, risks, and expected outcomes.
Portal Monitoring & Management
- Monitor procurement and vendor portals, including:
- Etimad Platform
- SAP Ariba
- Download RFP documents, track updates, and monitor deadlines.
Bid Submission Support
- Coordinate with BD team and leadership on opportunities.
- Prepare and organize submission requirements and documents.
- Upload final submissions on portals within deadlines and ensure compliance.
Vendor Registration
- Register the company as a vendor on client platforms.
- Submit required documentation and maintain updated company profiles.
- Track and follow up on registration status.
Internal Coordination
- Communicate opportunities and updates with BD team and leadership.
- Follow up to ensure alignment and timely actions across teams.
Requirements
Functional Background: Minimum of 2–3 years of experience specifically within a Procurement, Tendering, or Business Development Support department.
Government Procurement: Solid understanding of the Saudi Government Procurement Law and regulations.
Government Portals: High familiarity with government portals (specifically Etimad, SAP Ariba, etc.).
Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
Language: Arabic (fluent) and English (fluent).
Mindset & Personality:
- Highly proactive and detail-oriented.
- Strong ownership and accountability.
- Excellent coordination and follow-up skills.
- Comfortable handling pressure and working to tight deadlines.
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