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Tendering & Procurement Administrator

Responsible for managing tendering operations, monitoring procurement portals, and supporting the end-to-end bid submission process. Acts as the central coordination point between BD, procurement, and leadership to ensure timely identification and submission of opportunities.

Key Responsibilities

Tendering Inbox & Opportunity Tracking

Manage the tendering inbox and review incoming RFPs/RFQs.
Identify relevant opportunities and upload them to the RFP tracker.
Maintain accurate and up-to-date tracking of all opportunities.

Portal Monitoring & Management

Monitor procurement and vendor portals, including:
Etimad Platform
SAP Ariba
Download RFP documents, track updates, and monitor deadlines.

Bid Submission Support

Coordinate with BD team and leadership on opportunities.
Prepare and organize submission requirements and documents.
Upload final submissions on portals within deadlines and ensure compliance.

Vendor Registration

Register the company as a vendor on client platforms.
Submit required documentation and maintain updated company profiles.
Track and follow up on registration status.

Internal Coordination

Communicate opportunities and updates with BD team and leadership.
Follow up to ensure alignment and timely actions across teams.

Requirements

Functional Background: Minimum of 2–3 years of experience specifically within a Procurement, Tendering, or Business Development Support department.

Government Procurement: Solid understanding of the Saudi Government Procurement Law and regulations.

Government Portals: High familiarity with government portals (specifically Etimad, SAP Ariba, etc.).

Technical Skills: Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Language: Arabic (fluent) and English (fluent).

Mindset & Personality: