Tendering & Procurement Senior Specialist

Responsible for managing tendering operations, monitoring procurement portals, and supporting the end-to-end bid submission process. Acts as the central coordination point between BD, procurement, and leadership to ensure timely identification and submission of opportunities.

Key Responsibilities Tendering Inbox & Opportunity Tracking

• Manage the tendering inbox and review incoming RFPs/RFQs.
• Identify relevant opportunities and upload them to the RFP tracker.
• Maintain accurate and up-to-date tracking of all opportunities.

Client Follow-ups & Tender Status Management

• Proactively follow up with clients and procurement teams on all submitted tenders.
• Track tender status, including evaluation progress, clarification requests, and award timelines.
• Maintain continuous visibility on each opportunity through regular follow-ups.
• Ensure timely responses to client clarifications and additional requirements.
• Update internal stakeholders on tender progress, risks, and expected outcomes.

Portal Monitoring & Management

• Monitor procurement and vendor portals, including:
• Etimad Platform
• SAP Ariba
• Download RFP documents, track updates, and monitor deadlines.

Bid Submission Support

• Coordinate with BD team and leadership on opportunities.
• Prepare and organize submission requirements and documents.
• Upload final submissions on portals within deadlines and ensure compliance.

Vendor Registration

• Register the company as a vendor on client platforms.
• Submit required documentation and maintain updated company profiles.
• Track and follow up on registration status.

Internal Coordination

• Communicate opportunities and updates with BD team and leadership.
• Follow up to ensure alignment and timely actions across teams.

Functional Background

Minimum of 2-3 years of experience specifically within a Procurement, Tendering, or Business Development Support department.

Government Procurement

Solid understanding of the Saudi Government Procurement Law and regulations.

Government Portals

High familiarity with government portals (specifically Etimad, SAP Ariba, etc.).

Technical Skills

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).

Language

Arabic (fluent) and English (fluent).

Mindset & Personality

• Highly proactive and detail-oriented.
• Strong ownership and accountability.
• Excellent coordination and follow-up skills.
• Comfortable handling pressure and working to tight deadlines.