• APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE.

The New York City Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.

The New York City Department of Probation (DOP) helps build stronger and safer communities by working with and supervising people on probation, fostering positive change in their decision-making and behavior, and expanding opportunities for them to move out of the criminal and juvenile justice systems through meaningful education, employment, health services, family engagement and civic participation. We are located in every borough across the city and provide four core services – pre-sentence investigations, intake, diversion and probation supervision. In summary, DOP ensures that people who enter our system are supervised according to their risk level and receive the support and services they need to abide by the law and be an asset to their communities.

The Department of Probation is seeking a highly motivated and detail-oriented Timekeeper to join our team. The Timekeeper plays a crucial role in ensuring the accurate and timely processing of employee time and attendance records, maintaining payroll integrity, and supporting the efficient operation of the department. Responsibilities include, but are not limited to, the following:

Time and Attendance Management:

• Review and verify employee time records in the CityTime system, ensuring accuracy and compliance with departmental policies and procedures.
• Monitor agency timesheets, identify discrepancies, and take corrective action to adjust and re-approve timesheets as needed.
• Approve pay and leave events, create and assign employee schedules, and override existing schedules when necessary.
• Process employee's transfer of time between agencies (DP2001).
• Prepare and review CityTime and CHRMS reports to ensure data accuracy and completeness

Payroll Processing:

• Verify changes in assigned work units, such as leave status, through phone calls and system updates.
• Make adjustments to input in the Payroll Management System for paycheck preparation.
• Review CityTime reports (e.g., daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report, Leave Without Pay report) to process leave usage and overtime earned.
• Verify employee leave balances and process leave without pay as needed.
• Review previous day's entries for errors, rejections, or suspensions and take corrective action.
• Interact with representatives from other departments (e.g., Personnel Services Operations, Payroll, Worker's Compensation) to process long-term leaves (e.g., Child Care, Medical, FMLA, Worker's Compensation).
• Calculate and process manual adjustments using Agency-developed software (e.g., form M-402E).
• Prepare supplementary paychecks and process refunds for overpayments or underpayments.

• Maximum salary is not guaranteed.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

* Strong attention to detail and accuracy. * Proficiency in using time and attendance systems (e.g., CityTime). * Excellent organizational and time management skills. * Ability to work independently and as part of a team. * Strong communication and interpersonal skills. * Knowledge of payroll processing and leave administration procedures.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.