TMD - Staff Services Officer I (Support)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00053094

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals. Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate. The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs routine (journey-level) staff services work. Performs work in several staff services functions pertaining to a variety of personnel and administrative duties relating to human resources, purchasing, records management, and accounting/bookkeeping. Provides support and technical assistance to internal and departmental staff; coordinates the dissemination of information; develops filing systems; and executes internal administrative support work. Reports to the CES Commander. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

Work Hours: Tuesday-Friday, 10 Hours a day, 40 Hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Coordinates and performs work in several staff services functions.
• Performs general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with state employee human resource management tasks.
• Develops, and maintains filing, record-keeping, and records management systems.
• Coordinates the preparation, editing, and distribution of correspondence, reports, forms, and documents.
• Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
• Sets up equipment for employee use to include telecommunications and/or information technology needs; ensures proper installation of cables, operating systems, or appropriate software; and troubleshoots or resolves computer-related issues.
• Provides technical assistance and/or customer service support to staff regarding user inquiries related to computer software, hardware operation and the use and interface of systems and software applications relating to program.
• Maintains administrative, bookkeeping, personnel, and daily data communications records.
• Acts as the Integrated Engineering Management System (iEMS) Administrator to facilitate effective management of resources through the work planning, scheduling, tracking, and execution required to support facility requirements, utility utilization and major construction
• Assists in the review and recommendation of the procurement and inventory of equipment, materials, and supplies to include information technology hardware and/or software.
• May manage and maintain schedules and travel arrangements for leadership.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, missions, and other requests to include holidays, evenings and weekends.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS

EDUCATION

• Graduation from an accredited four-year college or university is required (substitution allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major coursework in human resources management, public administration, business administration or a related field is preferred.

EXPERIENCE:

• One (1) year of experience in office management, human resources administration, staff support, program management and/or fiscal management activities is required.
• Experience using Microsoft Office Suite applications is required.

SUBSTITUTION:

• Additional years of work experience in office management, business administration, staff support, and fiscal management activities may substitute for required education on a year per year basis up to four years.

PREFERRED EXPERIENCE

• Experience with records management to include developing and maintaining files, is preferred.
• Experience in Defense Travel System (DTS) for travel coordination
• Experience in Air National Guard Reserve Order Writing System (AROWS)
• Experience in Microsoft TEAMS platform

REGISTRATION, CERTIFICATION OR LICENSURE:

• A valid driver's license is required. *The ability to obtain a Texas Driver’s License will be required within the first 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Background Investigation. Selected candidate must pass federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85. Completed forms are submitted to the OPM for the background investigations.

• Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. All offers of employment are contingent upon the candidate having and maintaining legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

• Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship.

• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• agency programs, policies, and procedures

• the methods, principles, and practices of the agency

• fiscal techniques and practices

• office management and human resource administration

• principles and practices of effective record keeping

• applicable computer operations, information systems, software, and hardware.

Skill in:

• critical thinking

• coordinating activities

• providing effective customer service

• using effective written and verbal communication to convey technical material and/or program information in a clear and concise manner

• the use of applicable programs and systems

• troubleshooting information systems.

Ability to:

• analyze and solve work problems

• implement new administrative systems and procedures, and evaluate their effectiveness

• interpret rules, regulations, policies, and procedures

• operate information technology systems

• communicate effectively, orally and in writing

• establish and maintain effective working relationships

• train others

• work in a military environment.

PHYSICAL/WORKING CONDITIONS

Work is typically performed in a sedentary office setting. When inside, incumbent is exposed to normal office temperatures and noise. Work typically involves standing, walking, and working for extended periods of time. This position may periodically require the ability to lift, carry, move, and/or set up equipment and materials that weigh up to 25 pounds.

MILITARY EMPLOYMENT PREFERENCE

If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted.

Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo

Veteran – DD Form 214 (or Equivalent)

Disabled Veteran - VA Civil Service Preference Letter

Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty – Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service)

Spouse of a veteran if the spouse is the primary source of income for the household and the veteran has a total disability rating based either on having a service-connected disability with a disability rating of at least 70 percent or on individual unemployability – Marriage certificate, VA Civil Service Preference Letter indicating disability rating, and documentary proof of income

Surviving Spouse of a Veteran who has not remarried - Marriage certificate and DD Form 1300

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army: 42A Human Resources Specialist

United States Navy: PS Personnel Specialist

United States Coast Guard: YN Yeoman

United States Marine Corps: 0111 Administrative Specialist

United States Air Force: 3F0X1 Personnel

United States Space Force: 63A Acquisition Manager

Additional Military Crosswalk information can be accessed at: hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.