Tourism Industry Coordinator

THIS POSITION IS POSTED UNTIL FILLED WITH A FIRST APPLICANT REVIEW DATE OF April 16, 2026, AND EVERY WEEK THEREAFTER.

About the Department
The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us here.)

About this Position
The marketing, communications, film and tourism programs are all part of a versatile and cohesive Brand MT team that works to sustain and grow Montana’s economy. The programs develop and use communications, advertising, development and promotional campaigns to showcase Montana and create awareness about the state as a place to visit and do business. Through data-driven strategies and grant programs, the team aims to preserve and promote the genuine character of Montana and partners to achieve a sustainable economic future for all.

This position leads a variety of administrative functions to support ongoing Governor's appointed Tourism Advisory Council (TAC) operations and activities. The incumbent serves as principal liaison between TAC and various program cooperators; drafts and finalizes reports, correspondence, and other documentation; participates in TAC rules and regulation development; researches and compiles program information and data; directs coordination of all aspects of TAC meetings and events; and oversees recording and transcription of proceedings.

Additionally, this position is lead in working with partnering tourism regions and Convention and Visitor Bureaus, distributing, monitoring, and ensuring compliance in the use of funds. The position is responsible for administering contracts associated with these funds. The position will monitor, analyze, and report Lodging Facility Use and Sales Tax revenue records to ensure the accuracy and availability of tax revenues and disbursements. It will also coordinate compliance contractor(s) to provide ongoing guidance, direction, and advice to statewide tourism partners.

This is a modified position with funding secured through June 30, 2027.

Qualifications - External
Education and Experience:

• A Bachelor’s in Business, Administration, Accounting, Finance, Management, Communications or closely related field.

• 2+ years of job-related experience
• It would pique our interest if you had experience working with Destination Marketing Organizations and the distribution of Lodging Facility Use and Sales Tax dollars and Knowledge of the ServiceNow Grants and Loans Portal.

Competencies:

Knowledge of:

• Principles and practices of accounting
• Compiling and evaluating documentation from multiple sources to determine eligibility and compliance
• Auditing best practices and processes
• Contract management and administration
• Administrating boards/councils, including knowledge of Roberts Rules of Order
• Knowledge of the ServiceNow Grants and Loans Portal
• Creating and adhering to Administrative Rules
  
  Ability to:
• Calculate funds available for distribution based upon approved budgets, new funds received and funds previously disbursed.
• Analyze and apply regulations and statutory language to advise and assess compliance
• Compile, organize, and reconcile complex financial data and reports
• Communicate effectively, accurately and transparently, always with integrity and attention to detail
• Utilize spreadsheet technology
• Problem solving; working independently and as part of a team
• Develop and manage efficient processes
• Engage with, develop and improve office software and online application systems
• Communicate with a diverse group of stakeholders to explain the complex requirements and identify discrepancies in data.

How to apply

Apply online by submitting your resume. (Please Note: You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.)

Benefits

Look here to see the additional benefits! They include:

o Work/life Balance

o Health Coverage

o Retirement plans

o Paid Vacation and Sick Leave and Holidays

o And more…

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

Other important information to be aware of

• Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
• If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
• This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.

This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, Link to E-Verify Website.