Trade Operations Senior Specialist

Heidelberg Materials Trading is the international trading arm of the Heidelberg Materials Group, handling overseas dry-bulk products exports and imports. For our Dubai office, we are looking for a highly talented individual as a;

Trade Operations Senior Specialist

Key Responsibilities:

• Collaborate closely with the Trading and Shipping Departments to coordinate seaborne deliveries.
• Working in the Trade Operations Department and responsible for the timely preparation of import and export documentation in compliance with the specific requirements of each shipment and/or the associated Letters of Credit.
• Manage daily communication with suppliers, customers, shipping agents, banks, surveyors, and other relevant parties to address documentation requirements for cross-border shipments, both on the purchase and sales sides.
• Ensure the timely preparation and issuance of all cargo-related documents, typically 10 to 15 per shipment required for the importation of goods into the destination country.
• Oversee the complete operational flow of shipments, including invoicing, documentation, Letters of Credit presentation, and processing invoices of vendor payment requests.
• Handle the Import/Export Letters of Credit, Collections, and related banking transactions in accordance with international trade regulations (UCP 600, ISBP 745, URC 522, etc.).
• Coordinate invoicing and invoice processing for both incoming and outgoing shipments, and provide accurate reporting.
• Serve as the key point of contact for internal and external stakeholders throughout the entire shipping and documentation process.

Qualifications:

• A university degree, preferably in Logistics, International Trade, Trade Finance, Maritime Business, or a related discipline.
• A minimum of 3–5 years of relevant experience in a similar role—such as in shipping, freight forwarding, export departments of multinational companies, or foreign trade/ trade finance departments in banks.
• Strong working knowledge of international trade and finance standards and practices, including but not limited to:
• UCP 600, ISBP 745, ISP 98, URC 522, Incoterms 2020, Bill of Lading Terms & Conditions, and international invoicing procedures.
• Advanced to upper-intermediate proficiency in English is required; proficiency in French or other languages is considered an asset.
• Practical experience with ERP systems, preferably JD Edwards and SAP.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Demonstrates a results-oriented mindset with high attention to detail.
• Possesses excellent planning, time management, analytical thinking, and problem-solving skills, combined with a professional and composed demeanor.
• A structured, goal-driven working style with a strong focus on customer satisfaction.

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

All applications will be kept strictly confidential.