Transport Coordinator

Key Responsibilities: Transportation & Driver Coordination

• Coordinate all drivers and manage fleet operations as per company policy.
• Arrange transportation for employees as instructed by HR or Administration.
• Prepare weekly transport schedules approved by respective authorities.
• Ensure transportation services are provided as per authorized memos.
• Ensure punctual pickup and drop-off according to assigned schedules.
• Ensure drivers follow designated routes and company instructions.

Vehicle Maintenance & Fleet Management

• Maintain vehicle cleanliness (interior and exterior).
• Plan servicing and maintenance schedules in advance.
• Submit maintenance budget requests to Finance at least one month prior.
• Ensure renewal of Istimara (Vehicle Registration) 15–30 days before expiry.
• Immediately report mechanical issues, accidents, or damages.
• Coordinate with PRO and Administration for corrective actions.
• Ensure vehicles are serviced only at company-approved maintenance centers.

Records & Documentation

• Maintain daily vehicle inspection records (fuel, oil, tyres, lights, brakes).
• Keep updated records of servicing, maintenance, and repairs.
• Ensure all drivers maintain vehicle logbooks.
• Maintain mileage records, fuel records, and trip sheets.
• Ensure vehicle documents (registration, insurance) are valid and available.
• Ensure PTW and gate passes are valid where required.

Compliance & Safety

• Adhere strictly to Qatar Traffic Regulations and company HSE policies.
• Maintain a valid Qatar Driving License at all times.
• Monitor and report any traffic violations.
• Ensure safe driving practices and mandatory use of seat belts.

Reporting & Communication

• Submit daily activity and vehicle status reports to Admin Supervisor.
• Immediately report incidents, delays, accidents, or violations.
• Coordinate with Administration for trip planning and scheduling.

Requirements:

• Minimum 3–5 years of experience in fleet/transport coordination in Qatar.
• Good knowledge of Qatar traffic laws and vehicle documentation processes.
• Strong organizational and scheduling skills.
• Basic computer knowledge for maintaining records.
• Good communication skills.
• Valid Qatar Driving License.

Job Type: Full-time

License/Certification:

• Qatari Driving License (Required)